RLI for Advertising and Display Concessions at FLL

B~

b

WARD

COUNTY

FLORIDA

AVIATION

DEPARTMENT

-

Fort

Laude

rdale

-Hollywood

International

Airport

2200 SW 45'" Street, Suite

101

·D

ania Beach, Florida 33312 •

954

-359-6100

ATTENTION

Dear Vendor:

Thank you for your interest

in

doing business with Broward County at the Fort Lauderdale-

Hollywood International Airport.

We

lo

ok forward to a very successful procurement process.

Please take notice

of

the response submittal requirements outlined

in

this solicitation. Read

and follow the instructions carefully,

as

any misinterpretati

on

or failure to comply with

instructions could lead to your submittal being rejected. Any change(s) to

th

is solicitation

will be conveyed through the written addendum process. Notifications

of

addenda are sent

electronically to vendors registered under the applicable commodity codes at the time the

original solicitation was create

d.

In

addition, all addenda are posted

on

the Aviation

Department's website, which can be accessed by selecting Current Solicitations under the

Business Tab or http://www.broward.org/Airport/Business/Pages/Solictations.aspx. Read

carefully and follow all instructions provided

on

the addendum, as well as the instructions

provided

in

the original solicitation.

It

is

the

responsibility

of

all

potential

vendors

to

monitor

the

Fort

Lauderda

le-Hollyw

ood

Int

ernational

Airport

website

for

any

changing

information

prior

to

submitt

ing

their

reply.

It is the intent

of

the Broward County Aviation Department and the Purchasing Division to

provide quality services.

If

you have any questions, please visit our website to view the

information provided

on

"How to Do Business with Broward County - A Vendor's Guide" or

feel free to email the Project Manager, Mrs. Leanne Andress, Broward County Aviation

Department at landress@broward.org. Again, thank you for your continued interest

in

doing

business with Broward County at the Fort Lauderdale-Hollywood International Airport.

Sincerely,

Mark E. Gale, A.A.E.

CEO/Director

of

Aviation

MEG/la/ml

Broward County Board of County Commissioners

Mark D. Bogen • Beam Furr • Steve Geller · Dale V.C. Holness • Chip LaMarca • Nan H. Rich • Tim Ryan • Barbara Sharie! • Michael Udine

www.broward.org/www.fll.net

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Table of Contents

PROCUREMENT AUTHORITY ................................................................................................................... 4

The Opportunity ...................................................................................................................................... 4

RLI Goals .................................................................................................................................................. 4

Airport Description .................................................................................................................................... 4

Terminal Modernization Program ............................................................................................................. 5

Tenant Design Guidelines ........................................................................................................................ 5

Advertising Concession Program ............................................................................................................. 6

SUBMITTAL INSTRUCTIONS .................................................................................................................... 6

Pre-Response Conference ..................................................................................................................... 7

Inquiry Period ............................................................................................................................................ 7

SELECTION PROCESS .............................................................................................................................. 8

Review of Written Submittals and Other Matters ................................................................................ 8

Technical Staff Participation/Review Responses .................................................................................... 8

Short-Listing ............................................................................................................................................ 9

Cone of Silence ........................................................................................................................................ 9

Presentations/Interviews/Ranking ............................................................................................................ 9

Negotiation and Award ............................................................................................................................. 9

Respondent Protest ................................................................................................................................. 9

Rejection of Responses ......................................................................................................................... 10

Public Records and Exemptions ............................................................................................................ 10

Copyrighted Materials ............................................................................................................................ 11

Right of Appeal ....................................................................................................................................... 11

GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR RESPONDENTS .................... 12

Inquiries/Interpretations ...................................................................................................................... 12

Addenda ................................................................................................................................................. 12

Response Preparation Costs .................................................................................................................. 12

Accuracy of Response Information ........................................................................................................ 12

Insurance Requirements ........................................................................................................................ 12

Administrative Code ............................................................................................................................... 13

Advertising ............................................................................................................................................. 13

Governing Law ....................................................................................................................................... 13

Convicted Vendor List ............................................................................................................................ 13

ATTACHMENTS......................................................................................................................................... 13

NOTICE TO RESPONDENTS .................................................................................................................... 14

DEFINITION OF A RESPONSIVE BIDDER............................................................................................... 14

RESPONSIVENESS CRITERIA ................................................................................................................. 14

Vendor’s List – Non-Certified Subcontractors and Suppliers Information .............................................. 14

Lobbyist Registration – Certification....................................................................................................... 14

Joint Venture Required Submittal ........................................................................................................... 14

Insurance Submittal ................................................................................................................................ 15

DEFINITION OF A RESPONSIBLE BIDDER ........................................................................................... 15

RESPONSIBILITY CRITERIA ................................................................................................................... 15

ACDBE REQUIREMENTS .........................................................................................................................

15

Airport Concession Disadvantaged Business......................................................................................... 16

Criteria for Breaking Ties ....................................................................................................................... 18

ATTACHMENT 1, MINIMUM REQUIREMENTS ....................................................................................... 19

Experience Criteria ................................................................................................................................. 19

Financial Information............................................................................................................................... 19

Capital Investment Requirement.............................................................................................................. 19

Litigation History ..................................................................................................................................... 19

Privilege Fees ......................................................................................................................................... 19

Advertising Concepts .............................................................................................................................. 20

Improvement Plan ................................................................................................................................... 20

2

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Attachment 2 "Evaluation Criteria"............................................................................................................. 20

ATTACHMENT 2, EVALUATION CRITERIA ............................................................................................ 21

Company Profile...................................................................................................................................... 21

Financial Requirements .......................................................................................................................... 22

Litigation & Other Contract Dispute Information .................................................................................... 22

Legal Requirements ............................................................................................................................... 24

Proposed Privilege Fee........................................................................................................................... 25

Proposed Percentage Fees .................................................................................................................... 25

Capital Investment Requirement............................................................................................................. 25

Midterm Refurbishment Requirement..................................................................................................... 25

Insurance Requirements......................................................................................................................... 26

Experience & References ....................................................................................................................... 26

Marketing Plan........................................................................................................................................ 30

Airport Concession Disadvantaged Business Requirements ................................................................ 30

Surety Information................................................................................................................................... 32

Proposed Operation................................................................................................................................ 32

Proposed Concepts & Locations............................................................................................................. 32

Respondent Certification......................................................................................................................... 34

ATTACHMENT 3, SMALL BUSINESS DEVELOPMENT DIVISION FORMS........................................... 35

Attachment 3A DBE/ACDBE Letter of Intent ......................................................................................... 36

Attachment 3B, DBE/ACDBE Application for Evaluation and Good Faith Effort .................................... 37

ATTACHMENT 4, PROPOSED LOCATION MAPS .................................................................................. 38

ATTACHMENT 5, INSURANCE REQUIREMENTS .................................................................................. 53

ATTACHMENT 6, DRUG FREE WORKPLACE CERTIFICATION ........................................................... 54

ATTACHMENT 7, SCRUTINIZED COMPANIES LIST CERTIFICATION ................................................ 56

ATTACHMENT 8, NON-COLLUSION STATEMENT FORM..................................................................... 57

ATTACHMENT 9, CONE OF SILENCE CERTIFICATION ........................................................................ 58

ATTACHMENT 10, LOBBYIST REGISTRATION - CERTIFICATION ...................................................... 60

ATTACHMENT 11, LITIGATION HISTORY............................................................................................... 62

ATTACHMENT 12, VENDOR'S LIST (NON-CERTIFIED SUB-CONTRACTORS AND SUPPLIERS

INFORMATION) ............................................................................................................................ 63

ATTACHMENT 13, ENPLANEMENT HISTORY........................................................................................ 64

ATTACHMENT 14, AIRLINES BY TERMINAL AND CONCOURSE ........................................................ 65

ATTACHMENT 15, GROSS SALES HISTORY......................................................................................... 66

ATTACHMENT 16, CONCESSION AGREEMENT.................................................................................... 67

3

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

PROCUREMENT AUTHORITY

Pursuant to the Broward County Administrative Code, Chapter 26, Operational Policy, Aviation, the Broward

County Board of County Commissioners (Board) invites qualified firms to submit Letters of Interest and

statements of qualifications and experience for consideration to provide services on the following project:

Advertising and Display Concession ("Advertising")

at the Fort Lauderdale-Hollywood International Airport

The Opportunity:

Broward County (County) is offering a business opportunity for an Advertising program at the Fort

Lauderdale-Hollywood International Airport (Airport). Respondents to this RLI should propose a high

quality, professionally designed and state-of-the-art airport advertising concession program which will

appeal to FLL’s unique mix of international and domestic passenger. The Respondent will be responsible

for the design, fabrication, installation, maintenance and sale of advertising for advertising displays and

opportunities at the Airport. This concession opportunity will be non-exclusive and the County reserves the

right to add other specialty advertising programs. Additionally, the content of all advertising must comply

with the Airport Advertising Policy, as same may be amended.

RLI Goals:

The goal of this RLI is to procure an experienced, innovative provider with proven expertise in the

development, execution and management of airport advertising to market, operate, maintain and manage

a state-of-the-art Advertising Concession program at FLL. An ideal Respondent will:

• Provide a high-quality advertising program that complements FLL’s concession program and terminal

buildings while utilizing the latest technologies and reflecting the regions community and culture

• Provide a variety of advertising options and mediums that satisfy the needs of local, regional and

national advertisers while enhancing revenue

• Provide a well-managed, efficient advertising concession program that will enhance customer service

Airport Description:

Fort Lauderdale-Hollywood International Airport is located in South Florida in the heart of Greater Fort

Lauderdale's Gold Coast. The Airport is centrally located just 21 miles north of Miami International Airport

and 42 miles south of West Palm Beach International Airport. This strategic location provides a catchment

area of over 5 million people. The population is affluent and leads the state in travel expenditures.

In 2016, the Airport ranked 21st in the US in total passenger traffic,13th in terms of domestic origin and

destination passengers and served over 29.2 million passengers. With over 650 flights a day, the Airport

offers non-stop service to more than 140 U.S. cities and international service to Canada, the Bahamas, the

Caribbean, Mexico, Latin American, and Europe. This world-class facility is the heart of a thriving global

transportation network. Its growth has been fueled by a booming cruise market and the growth of

international trade and tourism. Broward County's 23 miles of attractive beaches are an easy walk from

4

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

hotels, restaurants and activities. The Airport's unique location, which is less than two miles from Port

Everglades, makes it the closest airport/seaport connection in the nation.

To meet the growing demand and in preparation for the future, the Airport is building new facilities as well

as expanding international facilities to meet the rapidly growing increase in passengers.

Strategically located in the heart of the South Florida region, the Airport is one of the economic engines that

drive Broward County and provides 12,500 direct airport jobs and generates $3.5 billion annually for the

local economy.

Terminal Modernization Program:

The Airport is in the process of implementing the Terminal Modernization Program (Modernization Program)

that will improve the overall function and efficiency of each Terminal. These changes will be implemented

due to increasing passenger loads, operational impacts related to September 11, 2001, security

enhancements, concession upgrades, and the South Runway extension project. Among the planned

improvements to the Airport Terminals are the following:

• The reconstruction of Terminal 4, which includes twelve new international swing gates plus two

domestic gates, which will increase the number of gates by four.

• Over $400 million in Terminal improvements and upgrades in passenger amenities, restrooms,

concessions and hold rooms for Airport Terminals 1, 2, and 3, including the addition of a new

international concourse in Terminal 1, Concourse A.

Tenant Design Guidelines:

Broward County Aviation Department has adopted a unifying design concept for tenant and passengers

that utilize the Airport. The Aviation Department has created Tenant Design Guidelines that reflect the local

and regional culture of its geographic location. The Airport is a major arrival and departure point in the

South Florida region. It is a convenient airport for travelers because it is accessible, user friendly, and

economical. The Airport Terminals are the portals to Broward County and its diverse communities. Broward

County is recognized nationally and internationally as a destination due to its many unique features such

as:

• Bright blue skies and invigorating sunlight

• Lush green vegetation including a variety of exotic palms and other natural vibrant colors

• Beaches, the Florida Everglades, river walks, and long boardwalks

• Boating, yachting and cruise ship capital (commonly referred to as "The Venice of the Americas")

• Proximity to one of the largest cruise ports in America (Port Everglades)

• Active arts and entertainment venues

• Popularity with international business travelers and international vacationers

• Bustling beachfront cafes, restaurants, cocktail lounges and nightlife

• Elegant downtown cafes, upscale restaurants and shopping opportunities

• Growing young, high-tech professional population in the high rise district

• Diverse demographics of the local population which includes individuals with Latin, Canadian and

Caribbean background

In selecting and designing concepts for the base program locations, each conceptual idea should reflect

the Tenant Design Guidelines and the unifying design concept of the area. The concepts, coupled with the

design professional's development of a unique tenant identity, will be accomplished through materials,

lighting, textures, colors and system integration which shall contribute to an elegant and sophisticated

tenant space. The goal is to create a memorable iconic traveling experience for passengers arriving and

departing from the Airport. Each location should attempt to capture the vitality and beauty that this gateway

5

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

to Fort Lauderdale, Broward County and South Florida has to offer all visitors. The Tenant Design

Guidelines may be found at http://www.broward.org/AIRPORT/BUSINESS/Pages/DesignGuidelines.aspx.

These design elements should serve as an inspiration for Respondents in developing their concession

designs for the Airport.

Advertising Concession Program:

The County is seeking an experienced advertising firm to provide a professionally designed and well-

managed advertising concession program for the Airport including the Terminals, rental car center, outdoor

locations and within FLL’s Airport App. The Respondent should take into consideration the Airport's

uniqueness and passenger demographics and focus on providing the Airport high quality, state-of-the-art

display designs and technology. While the objective is to create a memorable experience for the

passengers, the County would like to implement a comprehensive advertising program that will drive

revenues. The Respondent should propose a Program to include digital, static, banners, floor displays,

kiosks and any other format that will work for FLL’s unique environment. All content must comply with the

Airport Advertising Policy, as same may be amended and Airport’s Tenant Design Guidelines. Respondent

should also propose a public service announcement program that will provide for digital and static space

not utilized for paid advertising. The Respondent will have the non-exclusive right for an airport advertising

concession program in each airport terminal, the rental car center, garages and other designated areas

with prior written approval by the Director of Aviation. It is the policy of Broward County to ensure that

ACDBE's, as defined in 49 CFR Part 23, can compete fairly for opportunities as subcontractors and

suppliers on all contracts awarded by the County to ensure a level playing field.

The Selection Negotiation Committee (SNC) will present a standard concession agreement (Concession

Agreement) to the selected Concessionaire and the SNC may or may not choose to make other changes

to the Concession Agreement. The Concession Agreement will be subject to approval by the Board.

SUBMITTAL INSTRUCTIONS

Unchecked boxes do not apply to this solicitation.

 Only interested firms from the Sheltered Market may respond to this solicitation.

X This solicitation is open to the general marketplace.

Interested firms may supply requested information in the "Evaluation Criteria" section by typing right into

the document using Microsoft Word or a word processing program that prepares documents that can be

read with Microsoft Word. Firms may also prepare responses and any requested ancillary forms using

other means but following the same order as presented herein.

In submitting a response to this solicitation, the firm responding to this RLI (Respondent), shall be the entity

who will be entering in to an agreement with Broward County to provide the services identified above for

this project. Respondent may consist of any formal business entity authorized to do business in the State

of Florida (i.e., Partnership, Corporation, Joint Venture, Sole Proprietorship, etc.).

Submit six (6) CDs or USB Drives containing the following files:

1. A single PDF file that contains your entire response with each page of the response in the order

as presented in the RLI document, including any attachments.

2. Responses to the Evaluation Criteria questions are to be provided in the following formats:

a. Microsoft Word for any typed responses.

b. Microsoft Excel for any spreadsheets.

c. Pictures, drawings and illustrations in portable document format (.pdf).

6

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

CDs included in the submittal must be finalized or closed so that no changes can be made to the contents

of the discs.

EACH CD or USB Drive SHOULD BE LABELED WITH THE COMPANY NAME, RLI NUMBER AND

TITLE. IF UTILIZING CDS, CD SHOULD BE PLACED IN AN INDIVIDUAL DISC ENVELOPE.

Additionally, submit one original hard copy (1) of your response (with all original required

signatures, marked as "ORIGINAL" on the front cover), as well as three (3) printed copies of your

response. The response to the RLI should be sealed listing the following information:

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

The RLI response should be delivered to the following address:

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

ATTN: Leanne Andress

Broward County Aviation Department (the Aviation Department) must receive submittals no later than July

17, 2017. The Aviation Department will not accept electronically transmitted, late, or misdirected submittals.

If fewer than three interested firms respond to this solicitation, the Director of Purchasing may extend the

deadline for response submittals by up to four (4) weeks. Submittals will only be opened following the final

submittal due date.

It is the responsibility of each firm to assure that the information submitted in both its written response and

electronic version are consistent and accurate. If there is a discrepancy, the information provided in the

written response shall govern.

The tiebreaker criteria shall be applied based upon the information provided in the firm's response to the

solicitation. Therefore, in order to receive credit for any tiebreaker criterion, complete and accurate

information must be contained in the written submittal.

Pre-Response Conference:

A Pre-Response Conference, which will include a tour of the proposed locations, will be held on Monday,

May 22, 2017 at 9:00 am in Terminal 4, Conference Room C, 300 Terminal Drive, Fort Lauderdale, FL

33315. Attendance at the pre-response conference is strongly recommended to allow Respondents the

opportunity to clarify any concerns they may have regarding the solicitation.

Inquiry Period:

May 22, 2017 – June 2, 2017. All inquiries regarding this RLI shall be made in writing, either through mail

or e-mail. Oral or telephonic inquiries will not be responded to, except for requests for ADA

accommodations, as discussed below. Following the end of the inquiry period, one or more addenda will

be issued to respond to all substantive inquiries. No individual responses to inquiries will be provided.

7

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

FOR ADDITIONAL PROJECT INFORMATION CONTACT:

Project Manager: Leanne Andress, Aviation Business Manager

Broward County Aviation Department

Address: 2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Copies of the Request for Letters of Interest may be obtained from the Aviation Department at the above

address. This Request for Letters of Interest is also available for downloading from the Internet at

http://www.broward.org/Airport/Business/Pages/Solictations.aspx

.

In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need

special accommodations to participate in any proceeding concerning this RLI because of that disability shall

contact Leanne Andress not later than five (5) days prior to the proceeding. Mrs. Andress may be contacted

at the Aviation Department, 2200 SW 45

th

Street, Suite 101, Dania Beach, FL 33312, telephone number

(954) 359-6102; (954) 831-3940 via Florida Relay Service for TTY Service.

SELECTION PROCESS

A Selection Negotiation Committee (SNC) has been appointed by the County Administrator, and will be

responsible for recommending to the Board the most qualified firm for this concession. It is anticipated, but

not required, that the process for the procurement of this concession proceed in the following manner:

Review of Written Submittals and Other Matters:

Each Respondent should submit documents that provide evidence of capability to participate in this

solicitation. Written submittals should be limited to a maximum of fifty (50) pages, excluding financial

information, contracts, litigation and other contract dispute information, renderings, layouts, drawings and

finishing boards. Attached to this RLI is a list of minimum requirements and evaluation factors that will be

used by the agency staff to prepare an analysis of the capability of each Respondent (see Attachment 1).

This list is a tool that may be analyzed by the SNC in making its decision regarding eligibility to participate.

The SNC reserves the right to reject any and all responses and to waive any irregularities or technicalities.

County staff and/or the SNC have the right to inspect the facilities and organization of any Respondent, to

make inquiries, to ask for further information, or to take any other action to determine ability to perform in

accordance with the RLI and the Concession Agreement. The SNC shall have the right to extend the date

for the receipt of responses and all other dates set forth in this RLI. The County, through its SNC, has the

right to increase, decrease and adjust the scope of services hereunder, as is required by its best interests.

Technical Staff Participation/Review Responses:

After the closing date of the RLI, the Aviation Department's technical staff will review and summarize the

responses for the SNC. Technical staff will have only such authority as may be delegated by the SNC or

the Board. Without such delegated authority, technical staff serves purely in an information gathering

capacity and prepares a matrix of responses submitted by the firms. The matrix contains the “Minimum

Requirements” and items described in the “Evaluation Criteria” section of this RLI (see Attachment 2). It

also contains the results of staff research and reviews of responses and Respondents. The matrix is a tool

that the SNC may use in its decision-making process.

8

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Short-Listing:

The SNC will meet to create a short-list of the most qualified firms. The matrix and staff analysis report is

a tool that the SNC may use in its decision-making process. The County will not consider oral or written

communications, prior to the conclusion of short-listing the firms, which may vary the terms of the submittals.

Cone of Silence:

At the time of the SNC appointment (which is typically prior to the advertisement of the solicitation

document) in this RLI process, a Cone of Silence will be imposed. Section 1-266, Broward County Code of

Ordinances as revised, provides that after SNC appointment, potential Respondents and their

representatives are substantially restricted from communicating regarding this RLI with the County

Administrator, Deputy and Assistants to the County Administrator and their respective support staff, or any

person appointed to evaluate or recommend selection in this RLI process. For communication with the

Board staff, the Cone of Silence allows communication until the Short-list Meeting of the SNC. After the

application of the Cone of Silence, inquiries regarding this RLI should be directed to the Project Manager.

The Cone of Silence terminates when the Board or other awarding authority takes action which ends the

solicitation.

Presentations/Interviews/Ranking:

Each of the short-listed firms will have an opportunity to make an oral presentation to the SNC on the firm's

approach to this project and the firm's ability to perform. The SNC may provide a list of subject matter for

discussion. The firms will have equal time to present but the actual question-and-answer time allowed may

vary. A copy of the presentation (DVD, CD or USB Drive) should be given to the Project Manager at the

meeting to retain in the files. The SNC shall report the ranking to the County Administrator, who will advise

the members of the Board in writing of the ranking, in order of preference and whether a single award or

multiple awards are to be made based on the ranking.

Negotiation and Award:

If the Board does not object to the ranking results, the SNC, or if delegated authority by the SNC, staff will

attempt to negotiate a contract with the first ranked firm. If an impasse occurs, the County ceases

negotiation with the firm and begins negotiations with the next-ranked firm. The final negotiated contract

will be forwarded by the staff to the Board for approval.

Respondent Protest:

Sections 21.118 through 21.122 of the Broward County Procurement Code set forth procedural

requirements that apply if a Respondent intends to protest a solicitation or proposed award of a contract

and state in part the following:

(a) Any protest concerning the bid or other solicitation specifications or requirements must be made and

received by the County within seven (7) business days from the posting of the solicitation or addendum on

the Purchasing Division's website. Such protest must be made in writing to the Director of Purchasing.

Failure to timely protest RLI specifications or requirements is a waiver of the ability to protest the

specifications or requirements.

(b) Any protest concerning a solicitation or proposed award above the award authority of the Director of

Purchasing, after the bid opening, shall be submitted in writing and received by the County within five (5)

business days from the posting of the recommendation of award on the Purchasing Division's website.

9

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

(c) Any actual or prospective Respondent who has a substantial interest in and is aggrieved in connection

with the proposed award of a contract which does not exceed the amount of the award authority of the

Director of Purchasing, may protest to the Director of Purchasing. The protest shall be submitted in writing

and received within three (3) business days from the posting of the recommendation of award on the

Purchasing Division's website.

(d) For purposes of this section, a business day is defined as Monday through Friday between 8:30 a.m.

and 5:00 p.m.

(e) As a condition of initiating any RLI protest, the protestor shall present the Director of Purchasing a

nonrefundable filing fee in accordance with the table below.

Estimated Contract Amount

Filing Fee

$30,000 - $250,000

$ 500

$250,001 - $500,000

$1,000

$500,001 - $5 million

$3,000

Over $5 million

$5,000

If no contract bid amount was submitted, the estimated contract amount shall be the County's estimated

contract price for the project. The County may accept cash, money order, certified check, or cashier's

check, payable to Broward County Board of Commissioners.

Rejection of Responses:

The SNC may choose at any time prior to award to recommend to the Board that this procurement be

cancelled and that all Letters of Interest be rejected. Such determination may be made for any reason.

Public Records and Exemptions:

Broward County is a public agency subject to Chapter 119, Florida Statutes. As required by Chapter 119,

Florida Statutes, the contractor and all subcontractors for services shall comply with Florida's Public

Records Law. To the extent contractor is acting on behalf of the COUNTY pursuant to Section 119.0701,

Florida Statutes, the contractor and its subcontractors shall:

1. Keep and maintain public records that ordinarily and necessarily would be required by the County in

order to perform the service;

2. Provide the public with access to such public records on the same terms and conditions that the

County would provide the records and at a cost that does not exceed that provided in Chapter 119,

Fla. Stat., or as otherwise provided by law;

3. Ensure that public records that are exempt or that are confidential and exempt from public record

requirements are not disclosed except as authorized by law; and

4. Meet all requirements for retaining public records and transfer to the County, at no cost, all public

records in possession of the contractor upon termination of the contract and destroy any duplicate

public records that are exempt or confidential and exempt. All records stored electronically must be

provided to the County in a format that is compatible with the information technology systems of the

agency.

Upon receipt, all response submittals become "public records" and shall be subject to public

disclosure consistent with Chapter 119, Florida Statutes.

Any firm that intends to assert any materials to be exempted from public disclosure under Chapter

119, Florida Statutes must submit the document(s) in a separate bound document labeled "Name

of Firm, Attachment to Proposal Package, RLI#2016-04-25-0-AV-01 - Confidential Matter". The firm

10

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

must identify the specific statute that authorizes the exemption from the Public Records Law. CD

or DVD discs included in the submittal must also comply with this requirement and separate any

materials claimed to be confidential.

Failure to provide this information at the time of submittal and in the manner required above may

result in a recommendation by the Evaluation Committee that the response is non-responsive.

Any claim of confidentiality on materials that the firm asserts to be exempt and placed elsewhere

in the submittal will be considered waived by the firm upon submission, effective after opening.

Please note that the financial statement exemption provided for in Section 119.071(1) c, Florida

Statutes only applies to submittals in response to a solicitation for a "public works" project.

Please be aware that submitting confidential material may impact full discussion of your submittal

by the Evaluation Committee because the Evaluation Committee will be unable to talk about the

details of the confidential material(s) at the public Evaluation Committee meeting.

Copyrighted Materials:

Copyrighted material will be accepted as part of a submittal only if accompanied by a waiver that will allow

the County to make paper and electronic copies necessary for the use of County staff and agents. It is

noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes.

Therefore, such material will be subject to viewing by the public, but copies of the material will not be

provided to the public.

Right of Appeal:

Any Respondent that has a substantial interest in the matter and is dissatisfied or aggrieved in connection

with the Selection Negotiation Committee's determination of responsiveness may appeal the determination

pursuant to Section 21.120 of the Administrative Code. The appeal must be in writing and sent to the

Director of Purchasing within ten (10) calendar days of the determination by the SNC to be deemed timely.

As required by Section 21.120, any appeal of the Director of Purchasing determination must be

accompanied by an appeal bond and must comply with other applicable requirements of the Procurement

Code. The institution and filing of an appeal is an administrative remedy to be employed prior to the

institution and filing of any civil action against the County concerning the subject matter of the appeal.

11

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR RESPONDENTS

Inquiries/Interpretations:

All Respondents shall carefully examine the RLI documents. Any ambiguities or inconsistencies shall be

brought to the attention of Aviation Department staff in writing no later than the pre-response conference

date. Failure to do so on the part of the Respondent will constitute an acceptance by the Respondent of

any subsequent decision. Any questions concerning the intent, meaning and interpretations of the RLI

documents, including the draft Concession Agreement, shall be requested in writing, and received by the

Aviation Department at least ten (10) business days prior to the pre-response conference date. The County

will not be responsible for any oral instructions made by any employee(s) of the County in regard to the

RLI.

Addenda:

Should revisions to the RLI documents become necessary, the County will post addenda information on

the County's website. All Respondents should periodically check the County's website at

http://www.broward.org/Airport/Business/Pages/Solictations.aspx

or contact the Aviation Department

for addenda information. Failure to do so may result in the Respondent submitting inaccurate information

in the response which could result in the rejection of the response as non-responsive.

Response Preparation Costs:

Neither the County nor its representatives shall be liable for any expenses incurred in connection with the

preparation of a response to this RLI. Respondent(s) understands that this RLI does not constitute an

agreement or a contract between the Respondent and the County. Respondents should prepare their

responses simply and economically, providing a straightforward and concise description of the

Respondent's ability to meet the requirements of the RLI.

Accuracy of Response Information:

By responding and signing the response, the Respondent attests that the information submitted to the

County is true, correct and accurate. The Respondent also agrees that any false, inaccurate, misleading,

exaggerated, or incorrect information provided as part of their submittal could be deemed inappropriate

and/or non-responsive and shall be disqualified from further consideration.

Insurance Requirements:

Insurance requirements will be determined by Broward County Aviation Department's Risk Manager

and will be included in the Concession Agreement.

Although it is not necessary to have insurance in effect at the time of response to this RLI, as part of its

response, Respondent must provide either a letter from their insurance carrier indicating that it is capable

of obtaining insurance at least in the amount of the limits established on the Minimum Insurance

Requirements, which is found in Attachment 5 to this RLI, or a sample insurance certificate from their

carrier indicating the same. Please note that these insurance coverage amounts are minimums. You may

carry higher limits, at your option, but you may not carry lower limits. The letter from your insurance carrier

or the sample certificate should note that the Broward County is a certificate holder and will appear as an

Additional Insured for all General Liability coverage. Additionally, the letter or sample certificate should note

that all coverage must include a 30-day notice of cancelation. The insurance is required to be in effect at

the first Sunshine negotiation session for the Concession Agreement. For additional information, please

contact the Broward County Aviation Department Contracts and Risk Manager at (954) 359-7216.

12

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Administrative Code:

Except for the sections of the Procurement Code, Chapter 21, cited in this RLI, the provisions of the

Administrative Code, Chapter 26, Operational Policy apply to this RLI.

Advertising:

In submitting a response, Respondent agrees not to use the results of this solicitation as a part of any

commercial advertising, without the express written approval by the appropriate level of authority within the

County.

Governing Law:

The Concession Agreement shall be governed by the laws of the State of Florida, and the venue for any

legal action will be Broward County, Florida.

Convicted Vendor List:

A person or affiliate who has been placed on the convicted Respondent list following a conviction for a

public entity crime may not submit an offer to perform work as a consultant or contract with a public entity,

and may not transact business with Broward County for a period of thirty-six (36) months from the date of

being placed on the convicted Respondent list.

ATTACHMENTS

1. Minimum Requirements

2. Evaluation Criteria and Information (Attachment to be completed by Respondent)

3. Small Business Development Division Forms

4. Location Maps

5. Minimum Insurance Requirements

6. Drug Free Workplace Policy Certification

7. Scrutinized Companies Verification

8. Non-Collusion Statement Form

9. Cone of Silence Certification

10. Lobbyist Registration Form

11. Litigation History Form

12. Vendor's List – Non-Certified Subcontractors and Suppliers Information

13. Enplanement History

14. Airlines by Terminal and Concourse

15. Gross Sales History

16. Concession Agreement

13

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

***NOTICE TO RESPONDENTS***

Respondents are invited to pay strict attention to the following requirements of this RLI. The

information being requested in this section is going to be used by the Selection Negotiation

Committee during the selection/evaluation process and further consideration for the contract

award.

DEFINITION OF A RESPONSIVE BIDDER:

In accordance with Broward County Procurement Code Section 21.8.b.65 a Responsive Bidder

means a person who has submitted a bid which conforms in all material respects to a solicitation.

A bid or proposal of a Responsive Bidder must be submitted on the required forms, which contain

all required information, signatures, notarizations, insurance, bonding, security, or other mandated

requirements required by the bid documents to be submitted at the time of solicitation opening.

Failure to provide the information required by Attachment 2, “Evaluation Criteria” at the time of

submittal opening may render the submittal non-responsive. The SNC will determine whether the

firm is responsive to the requirements specified herein. The County reserves the right to waive

minor technicalities or irregularities that is in the best interest of the County in accordance with

Section 21.30.f.1. (c) of the Broward County Procurement Code.

A. RESPONSIVENESS CRITERIA

1. Vendor's List - Non-Certified Subcontractors and Suppliers Information

The Form, see Attachment 12, should be submitted with your response to the RLI. However, it

must be submitted within five (5) calendar days of County's request. Please provide the information

for any sub-vendor(s) and major suppliers who will provide a service to the County for this

solicitation.

2. Lobbyist Registration – Certification

A Respondent who has retained a lobbyist(s) to lobby in connection with a competitive solicitation

shall be deemed non-responsive unless the firm, in responding to the competitive solicitation,

certifies, see Attachment 10, that each lobbyist retained has timely filed the registration or

amended registration required under Section 1-262, Broward County Code of Ordinances. If, after

awarding a contract in connection with the solicitation, the County learns that the certification was

erroneous, and upon investigation determines that the error was willful or intentional on the part of

the Respondent, the County may, on that basis, exercise any contractual

right to terminate the

contract for convenience.

3. Joint Venture Required Submittal

A Joint Venture is required to provide evidence with its response that the Joint Venture, or at least

one of the Joint Venture partners, holds a Certificate of Authority from the Florida Department of

State, Division of Corporations to transact business in Florida. If not with its response, the Joint

Venture is required to provide evidence prior to contract execution that the Joint Venture exists by

providing the County with a copy of the Joint Venture Agreement. Failure to provide any of this

information to the County at the required time may be cause for the response to the solicitation to

be deemed non-responsive.

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Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

4. Insurance Submittal

Respondent must supply the insurance certificate or letter as specified in Section 9 of the

Evaluation Criteria, which is set forth in Attachment 2, which insurance must meet the minimum

requirements set forth in Attachment 5.

DEFINITION OF A RESPONSIBLE BIDDER:

In accordance with Broward County Procurement Code Section 21.8.b.64, a Responsible Bidder or

Respondent means a Respondent who has the capability in all respects to perform the contract

requirements, and the integrity and reliability which will assure good faith performance.

B. RESPONSIBILITY CRITERIA

The following criteria will be used to determine the responsibility of the Respondent. A failure to meet any

of these criteria may result in a determination of non-responsibility by the Selection Negotiation Committee

or Board of County Commissioners.

1. Airport Concession Disadvantaged Business Enterprise (ACDBE) Program Requirements.

2. Financial Information: Respondent must be financially capable of performing the work and making

the capital investment required under the Contract contemplated under this RLI. Failure to provide

the financial documentation or to correctly assert a claim of confidentiality claim pursuant to the

Florida Public Records Law and the solicitation requirements may result in a recommendation of

non-responsive by the Selection Negotiation Committee.

3. Litigation History: Failure to provide litigation history as required in the Evaluation Criteria may

result in a recommendation of non-responsive by the Selection Negotiation Committee.

4. Authority to Conduct Business in Florida: Respondent must be capable of obtaining all licenses

necessary to conduct the business that it proposes in its response.

5. Respondent must meet the Experience Criteria as stated in this RLI.

6. Respondent must complete and submit the Non-Collusion Form (Attachment 8).

7. Respondent, its principals, officers, or predecessor organization(s) may not have been debarred

or suspended from bidding by any government during the last three (3) years.

8. Respondent must provide no less than three (3) positive references for its operations, and staff

investigations may not find any instances of significant legal or contractual problems for

Respondents' operations at airports.

9. Respondent must provide three (3) references that can attest to the positive financial position of

the Respondent and staff investigations may not find any issues of significant financial issues that

might impact the Respondent's ability to make its required financial investment and run its

operations at the Airport.

10. Thoroughness of Response: In order to be deemed Responsive, the Respondent must respond to

EVERY item in the Evaluation Criteria. If a specific item does not apply to Respondent, then the

Respondent must reply with “N/A” or “No” or “None” (or some similar wording). Ignoring any one

or more item may result in the Response being removed from further consideration.

OFFICE OF ECONOMIC AND SMALL BUSINESS DEVELOPMENT REQUIREMENTS

In accordance with 49 CFR Parts 23 and 26, the Airport Concession Disadvantaged Business Enterprise

(ACDBE) Program shall apply to this Contract. All persons or entities responding to this solicitation shall

utilize, or attempt to utilize, ACDBE firms to perform at least the assigned participation goal (“ACDBE Goal”)

for this Contract. The assigned ACDBE participation goal for this contract is listed below.

Business Enterprise Category

Assigned Participation Goal

Airport Concession Disadvantaged Business Enterprise

(ACDBE)

10%

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Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Compliance with ACDBE Goal requirements is a matter of responsibility. Information demonstrating such

compliance must be submitted with your response to the solicitation. You must at least show an attempt

to meet the ACDBE Goal by providing Letters of Intent (LOI). Alternatively, you may show your good faith

efforts to meet the ACDBE Goal by providing the documents listed in the subsections below. Your failure

to meet the ACDBE Goal or demonstrate your good faith efforts to meet the ACDBE Goal shall be grounds

for a finding of non-responsibility. In connection with the ACDBE Goal, you may be deemed responsible in

one of two ways.

The first way you may be deemed responsible is by submitting LOIs (Attachment 3A) from certified ACDBE

firms which, cumulatively, fully meet the goal.

If you are unable to fully meet the ACDBE Goal, the second way you may be deemed responsible is by

demonstrating your good faith efforts to meet the goal (“Good Faith Efforts”) and submitting a completed

Application for Evaluation of Good Faith Effort (Attachment 3B). Such Good Faith Efforts shall be consistent

with the Guidance Concerning Good Faith Efforts provided by the federal Department of Transportation,

found in 49 CFR 26, Appendix A. Without limiting the preceding sentence, documentation you may submit

to demonstrate your Good Faith Efforts may include but is not limited to:

• Providing timely solicitation activities to certified ACDBE firms, including attendance at pre-bid

meetings, advertisements, or written notices;

• Identifying appropriate contract portions and scopes of work that certified ACDBE firms could

potentially perform;

• Providing timely and adequate information to the certified ACDBE firms (including plans and

specifications);

• Good faith negotiation with each interested, certified ACDBE firm (including names and contact

information of each ACDBE firm considered) with an explanation as to why negotiations failed; and

• Investigating ACDBE qualifications and capabilities; list reason(s) if a certified ACDBE firm is

rejected.

Additional Factors in Review of Good Faith Efforts: In evaluating your Good Faith Efforts, the County

may also consider the success other persons or entities that have responded to the solicitation have had

in meeting the ACDBE Goal.

Opportunity to Cure. OESBD shall review your response to the solicitation. If OESBD discerns your

intent to meet the ACDBE Goal, but determines that your response contains technical errors or requires

further documentation, then OESBD may provide you with three (3) business days to correct those errors

or provide documentation.

Program Requirements for ACDBE participation:

For a firm's participation to be considered in meeting the ACDBE Goal, the firm must be certified as an

ACDBE to perform the applicable work no later than the date your response to the solicitation is due to the

Aviation Division.

Additionally, a certified ACDBE firm may only participate in a contract if it is performing a commercially

useful function. A certified ACDBE firm performs a commercially useful function when it is responsible for

execution of the work of the contract and is carrying out its responsibilities by actually performing,

managing, and supervising the work involved. To perform a commercially useful function, the certified

ACDBE firm must also be responsible, with respect to materials and supplies used on the contract, for

negotiating price, determining quality and quantity, ordering the material, and installing (where applicable)

and paying for the material itself.

ACDBE participation shall be counted in accordance with 49 CFR 23.55.

Nothing herein shall be construed to indicate that a higher level of certified ACDBE firm involvement above

the stated goal will give any person or entity that has responded to the solicitation an advantage over other

responders who have met the ACDBE Goal or shown Good Faith Efforts, as determined by the County.

16

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

A comprehensive listing of certified ACDBE firms is published in the Florida Department of Transportation

(FDOT) Business Directory and can be viewed at the following Unified Certification Program (UCP) website:

http://www3b.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx

(1) If awarded, Concessionaire hereby acknowledges and agrees to abide by the rules,

regulations and provisions promulgated by the Airport Concession Disadvantaged

Business Enterprise Program for the Aviation Department, Broward County, Florida, as

provided by the Board of County Commissioners, Broward County, Florida, pursuant to 49

CFR Parts 23 and 26, of the Regulations of the Office of the Secretary of the United States

Department of Transportation. Concessionaire shall be required to comply with any and

all additional applicable provisions of 49 CFR Parts 23 and 26. Concessionaire shall

submit such reports as may be required by County in the form specified by the County, for

the purpose of demonstrating compliance with this subsection.

(2) Contract Assurances: The following clauses pertaining to compliance with 49 CFR Part 23

shall become a part of your contract with Broward County upon award and shall be

incorporated into the terms of your solicitations, subcontracts, material supply contracts

and purchase orders. In the event the following clauses conflict with any other terms or

provisions of this Agreement section, the clauses set forth in this Airport Concession

Disadvantaged Business Enterprise shall control:

i. Nondiscrimination; Remedies - The Concessionaire or subcontractor shall not

discriminate on the basis of race, color, national origin, or sex in the performance of

this contract. The Concessionaire shall carry out applicable requirements of 49 CFR

Part 23 in the award and administration of contracts subject to USDOT requirements.

Failure by the Concessionaire to carry out these requirements is a material breach

of this contract, which may result in the termination of this contract or such other

remedy as the recipient deems appropriate.

ii. Participation by ACDBEs – It is the policy of Broward County that ACDBE firms, as

defined herein, can compete fairly for opportunities as subcontractors, suppliers on

all contracts awarded by the County to ensure a level playing field. The

Concessionaire hereby agrees to take all necessary and reasonable steps, including

compliance with the matters set forth in this Section 17.3, in accordance with 49 CFR

Part 23, as amended, to ensure that the ACDBE firms have fair opportunity to

compete for and perform contracts.

iii. Prompt Payment - The Concessionaire hereby agrees to pay its subcontractors and

suppliers within thirty (30) days following receipt of the service or supplies. A finding

of nonpayment to subcontractors and suppliers is a material breach of this

Agreement. The Concessionaire shall include the foregoing prompt payment

language in all of its contracts with subcontractors who participate on County projects

subject to the regulations in 49 CFR Parts 23 and 26, as amended. Designated staff

of the OESBD will conduct meetings with parties involved in prompt payment

disputes to facilitate an amicable resolution.

iv. Contract Compliance Monitoring - Compliance monitoring is conducted to determine

if Concessionaire and/or subcontractors are complying with the requirements of the

ACDBE Program. Failure of the Concessionaire to comply with this provision may

result in the County imposing penalties or sanctions pursuant to the provisions of the

49 CFR Parts 23 and 26 and the County's Business Opportunity Act of 2012,

Ordinance 2012-33. Contract compliance will encompass monitoring for contract

dollar achievement and ACDBE subcontractors utilization.

17

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

The Office of Economic and Small Business Development shall have the authority

to audit and monitor all contracts and contract-related documents related to Broward

County projects. The requirements of the ACDBE Program are applicable to

Concessionaire and its subcontractors. Concessionaire shall be responsible for

ensuring proper documentation with regard to its utilization and payment of ACDBE

subcontractors.

For detailed information regarding the Airport Concession Disadvantaged Business Enterprise Program,

please contact the Office of Economic and Small Business Development at (954) 357-6400 or visit the

website at:

http://www.broward.org/econdev/Pages/default.aspx

At any time prior to award, the awarding authority may find that a Respondent is not responsible to receive

a particular award. The awarding authority may consider the following factors, without limitation: debarment

or removal from the authorized Respondents list or a final decree, declaration or order by a court or

administrative hearing officer or tribunal of competent jurisdiction that the Respondent has breached or

failed to perform a contract, claims history of the Respondent, performance history on a County contract(s),

an unresolved concern, or any other cause under this code and Florida law for evaluating the responsibility

of an Respondent.

Criteria for Breaking Ties:

In the event of a deadlock amongst the members of the SNC, tie-breaker criteria, as outlined herein, will be

considered.

1. A re-vote or re-assessment of only the tied Respondents.

2. Preference to Respondent receiving a majority of the total first-place votes.

3. If items 1-2 do not break the tie vote, the Respondent or Respondents shall be selected by the

Board of County Commissioners.

[THIS AREA IS INTENTIONALLY LEFT BLANK]

18

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

ATTACHMENT 1

MINIMUM REQUIREMENTS

To be considered as a concessionaire for the Advertising Concession at the Fort Lauderdale-Hollywood

International Airport, the Respondent must meet the requirements set forth below and complete

Attachment 2, "Evaluation Criteria."

1. Experience Criteria

The Respondent or a principal of Respondent shall have been in continuous existence for at least the

last five (5) years and shall have demonstrated experience for the last three (3) consecutive years in

the solicitation and sale of advertising and displays at five (5) or more locations with at least three (3)

such operations each generating annual gross revenues of at least $450,000.

2. Financial Information

Although the review of a Respondent's financial information is an issue of responsibility, failure to

provide the financial documentation or to correctly assert a confidentiality claim pursuant the Florida

Public Records Law and the solicitation requirements as stated in the Evaluation Criteria and Public

Record and Exemptions sections may result in a recommendation of non-responsive by the SNC.

3. Capital Investment Requirement

A minimum capital investment will be required to reconcept, substitute or continue the existing

advertising displays, designs and concepts and install new concepts/displays as identified on the

Proposed Location Maps (Attachment 4) of the RLI. The Capital Investment requirement shall be

expended within twelve (12) calendar months from the commencement date of the Concession

Agreement.

4. Litigation History

Although the review of a Respondent's litigation history is an issue of responsibility, the failure to

provide litigation history as required in the Evaluation Criteria may result in a recommendation of non-

responsive by the SNC. Attachment 11 - Litigation History must be completed and returned with

the response.

5. Privilege Fees

The Respondent will pay a Privilege Fee based upon the GREATER of the following: Percentage Fee

or Minimum Annual Guarantee (MAG).

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Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

NOTE: The MAG proposed by the Respondent(s) will be adjusted annually based on the

following:

The GREATER of:

i Eighty-five percent (85%) of the prior year’s Privilege Fee, or

ii Previous Contract Year’s MAG

The adjusted MAG during the term of the agreement shall never be less than the

MAG proposed by the Respondent(s).

6. Advertising Concepts

Respondent shall submit a program that includes a variety of commercial advertising displays such as

digital advertisement, window and wall clings, static display banners, video display walls, digital

announcement boards, sponsorships, hotel/car rental displays, kiosks, brochure racks and any other

formats (apps, interactive devices) that represent the advertising industry currently.

7. Improvement Plan

The Aviation Department has developed Tenant Design Guidelines (Design Guidelines) that provides

criteria for development of all concession locations in the airport terminals. The Design Guidelines

are available at: http//www.broward.org/airport/business/pages/designguidelines.aspx.

The content of all advertising must comply with the Airport Advertising Policy, as same maybe

amended.

Proposed plans for construction, remodeling or reconcepting of a concession are subject to review

and approval by BCAD's Project Review Committee (PRC) prior to forwarding to Broward County

Permitting Division.

8. Attachment 2, "Evaluation Criteria"

Complete Attachment 2, "Evaluation Criteria," in its entirety and in the same order as listed on

Attachment 2.

[THIS AREA IS INTENTIONALLY LEFT BLANK]

20

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

ATTACHMENT 2

EVALUATION CRITERIA

With regard to the Evaluation Criteria, each firm has a continuing obligation to provide the County with any

material changes to the information requested. The County reserves the right to obtain additional

information from Respondents or third-parties. Please note that a response MUST be provided to every

question or request for information, even if the response is “N/A” or “None.”

Project-Specific Criteria

The Respondent shall submit the following documentation and information for evaluation by the

SNC. All information shall be presented in the same order and submitted on Attachment 2

"Evaluation Criteria" as listed below. If additional pages are necessary to fully respond to any query,

please attach additional sheets, and clearly note to which question the additional pages respond.

1. Company Profile:

a. Supply legal firm name, headquarters address, local office addresses, state of incorporation (i.e.,

corporation, partnership, joint venture, etc.):

b. Principal Office Address of Respondent:

c. Telephone Number(s):

d. Fax Number and E-mail Address:

e. Primary Contact Person(s) and Title:

f. Is the Respondent legally registered, pursuant to the requirements of the Florida Statues, for

doing business in the State of Florida?

YES NO

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Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

g. Provide a brief company history and organizational chart including hierarchy and staffing for the

Advertising concession operation at the Airport Terminals.

2. Financial Requirements:

All firms are required to provide Broward County the firm's financial statements at the time of submittal

in order to demonstrate the firm's financial capabilities. Failure to provide this information at the time of

submittal may result in a recommendation to the SNC that the response is non-responsive.

All firms are required to permit Broward County to inspect and examine their financial statements in

order to demonstrate their financial capabilities. Each firm shall submit its most recent two (2) years of

financial statements (including, at minimum, Balance Sheets, Statements of Earnings, and Statements

of Cash Flow) for review. The financial statements are not required to be audited financial statements.

With respect to the number of years of financial statements required by this RLI, the firm must fully

disclose the information for all years available; provided, however, that if the firm has been in business

for less than the required number of years, then the firm must disclose for all years of the required

period that the firm has been in business, including any partial year-to-date financial statements. The

County may consider the unavailability of the most recent year's financial statements and whether the

firm acted in good faith in disclosing the financial documents in its evaluation. Any claim of

confidentiality on financial statements should be asserted at the time of submittal.

Note: If the Respondent is putting forth a claim of confidentiality, the financial statements

should be submitted in a separate bound document labeled "Name of Firm, Attachment to

Proposal Package, RLI#20160425-0-AV-01 - Confidential Matter". The firm must identify the

specific statute that authorizes the exemption from the Public Records Law.

Failure to provide this information at the time of submittal may result in a recommendation to the SNC

that the response is non-responsive. Furthermore, Respondent's failure to provide the information as

instructed may lead for the information to become public.

Please note that the financial statement exemption provided for in Section 119.071(1) c, Florida

Statutes only applies to submittals in response to a solicitation for a "public works" project.

3. Litigation & Other Contract Dispute Information:

The County will consider a Respondent's litigation history information in its review and determination of

responsibility. All Respondents are required to disclose to the County all "material" cases filed, pending,

or resolved during the last three (3) years prior to the solicitation response due date, whether such

cases were brought by or against the Respondent, any parent or subsidiary of the Respondent, or any

predecessor organization. If the Respondent is a joint venture, the information provided should

encompass the joint venture (if it is not newly-formed for purposes of responding to the solicitation) and

each of the entities forming the joint venture. For purpose of this disclosure requirement, a "case"

includes lawsuits, administrative hearings and arbitrations. A case is considered to be "material" if it

relates, in whole or in part, to any of the following:

1. A similar type of work that the Respondent is seeking to perform for the County under the current

solicitation;

2. An allegation of negligence, error or omissions, or malpractice against the Respondent or any of its

principals or agents who would be performing work under the current solicitation;

3. A Respondent's default, termination, suspension, failure to perform, or improper performance in

connection with any contract;

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Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

4. The financial condition of the Respondent, including any bankruptcy petition (voluntary and

involuntary) or receivership; or

5. A criminal proceeding or hearing concerning business-related offenses in which the Respondent or

its principals (including officers) were/are defendants.

6. Notwithstanding the descriptions listed in paragraphs 1 – 5 above, a case is not considered to be

"material" if the claims raised in the case involve only garnishment, auto negligence, personal

injury, workers' compensation, foreclosure or a proof of claim filed by the Respondent.

7. For each material case, the Respondent is required to provide all information identified, on the

"Litigation History" form. (see Attachment 11)

Note: Failure to disclose any material case, or to provide all requested information in connection

with each such case, may result in the Respondent being deemed non-responsive. Prior to

making such determination, the Respondent will have the ability to clarify the submittal and to

explain why an undisclosed case is not material.

a. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or

against the Respondent, its parent or subsidiaries, predecessor organization(s), or any wholly-

owned subsidiary during the past three (3) years. Include in the description the disposition of each

such petition.

b. List all business related claims, arbitrations, administrative hearings, and lawsuits that are pending

or were filed during the last three (3) years brought by or against the firm, its predecessor

organization(s), or any wholly-owned subsidiary including but not limited to those claims,

arbitrations, administrative hearings and lawsuits that allege negligence, error, or omission, or

default, termination, suspension, failure to perform, or improper performance of an obligations of a

contract or a legal duty related to the contract. This list should include all case names; case,

arbitration, or hearing identification numbers; identification of the project involved in the dispute; a

description of the subject matter of the dispute; and the final outcome or current status if the matter

has not become final.

c. List and describe all criminal proceedings or hearings concerning business related offenses in which

the interested firm, its principals, officers, predecessor organization(s), or wholly owned subsidiaries

were defendants.

d. Has the interested firm, its principals, officers, or predecessor organization(s) been debarred or

suspended from bidding by any government during the last five (5) years? If yes, provide details.

YES NO

If yes, provide further details:

23

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

5. Legal Requirements:

Provide answers below. If you are submitting a response as a joint venture, you must respond

to each question for each entity forming the joint venture. When an entire response cannot be

entered, a summary, followed with a page number reference where a complete response can be

found is acceptable.

a. Standard Agreement Language: (Attachment 16) Identify any standard terms and conditions

with which the interested firm cannot agree. The standard terms and conditions for the resulting

contract is attached to this proposal as Attachment 16. Does the Respondent agree with the

standard conditions and terms of the Concession Agreement?

YES (Agree)

NO

If no, you must specifically identify the terms and conditions with which you are taking exception

since they will be discussed with the Selection Committee. Please be aware that taking exceptions

to the County's standard terms and conditions may be viewed unfavorably by the SNC and

ultimately impact the overall evaluation of your submittal.

b. Cone of Silence: This County's ordinance prohibits certain communications among

Respondents, county staff, and selection committee members. Identify any violations of this

ordinance by any members of the responding firm or its joint ventures. The firm(s) submitting is

expected to sign and notarize the Cone of Silence Certification (Attachment 9).

c. Public Entity Crimes Statement: A person or affiliate who has been placed on the convicted

Respondent list following a conviction for a public entity crime may not submit an offer to perform

work as a consultant or contract with a public entity, and may not transact business with Broward

County for a period of 36 months from the date of being placed on the convicted Respondent

list. Submit a statement fully describing any violations of this statute by members of the

interested firm or its joint ventures.

d. No Contingency Fees: By responding to this solicitation, each firm warrants that it has not and

will not pay a contingency fee to any company or person, other than a bona fide employee

working solely for the firm, to secure an agreement pursuant to this solicitation. For breach or

violation of this provision, County shall have the right to reject the firm's response or terminate

any agreement awarded without liability at its discretion, or to deduct from the agreement price

or otherwise recover the full amount of such fee, commission, percentage, gift, or consideration.

Submit an attesting statement warranting that the Responder has not and will not pay a

contingency fee to any company or person, other than a bona fide employee working solely for

the firm, to secure an agreement pursuant to this solicitation.

24

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

e. Scrutinized Companies List Certification: Any company, principals, or owners on the

Scrutinized Companies with Activities in Sudan List or on the Scrutinized Companies with

Activities in the Iran Petroleum Energy Sector List is prohibited from submitting a bid, proposal

or response to a Broward County solicitation for goods or services in an amount equal to or

greater than $1 million. Therefore, if applicable, each company submitting a bid, proposal or

response to a solicitation must certify to the County that it is not on either list at the time of

submitting a bid, proposal or response. The certification form is referenced as "Scrutinized

Companies List Certification" (Attachment 7) and should be completed and submitted with your

proposal but must be completed and submitted prior to award.

f. Non-Collusion Form: Respondent shall complete and attach the Non-Collusion Form

(Attachment 8)

6. Privilege Fee:

The Privilege Fee will be the greater of the Minimum Annual Guarantee (MAG) or percentage fee as

set forth below. Propose a Minimum Annual Guarantee of no less than $1,000,000.

Enter Proposed MAG:

$ ______

7. Percentage Fees:

Propose a Percentage Fee of no less than 60%:

Enter Proposed Percentage Fee:

$

8. Capital Investment Requirement

A minimum capital investment will be required to reconcept, substitute or continue the existing

advertising displays, designs and concepts or install new concepts/displays as identified on the

Proposed Location Maps (Attachment 4) of the RLI. The Capital Investment requirement shall be

expended within twelve (12) calendar months from the commencement date of the Concession

Agreement.

Propose a Capital Investment:

Enter Proposed Capital Investment:

$

9. Midterm Refurbishment

The term of the agreement is five (5) years with a three (3) year option to extend. If the 3 year option is

exercised, a midterm refurbishment expenditure will be required.

Propose a Midterm Refurbishment Expenditure:

25

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Enter Midterm Refurbishment:

$

10. Insurance Requirements:

Attached (Attachment 5) is Minimum Insurance Requirements. It reflects the insurance requirements

deemed necessary for this project. It is not necessary to have this level of insurance in effect at the

time of submittal but it is necessary to submit certificates indicating that the firm currently carries

the type of insurance specified; or, if the Respondent does not currently carry the required

limits, then the Respondent shall submit a letter from their carrier indicating that such coverage

can be obtained and/or limits can be upgraded if such insurance is currently carried but at a

lesser level. The first ranked firm will be required to have the insurance in-place prior to the initial

Sunshine contract negotiation session. The County reserves the right to require cyber insurance.

11. Experience and References:

NOTE: In meeting the following criteria, experience, the County will consider the experience of

the Respondent or in the event of a joint venture or partnership anyone of the companies or

principal of such company forming the joint venture or partnership.

The Respondent or a principal of Respondent shall have been in continuous existence for at least

the last five (5) years and shall have demonstrated experience for the last three (3) consecutive

years in the solicitation and sale of advertising and displays at five (5) or more locations with at

least three (3) such operations each generating annual gross revenues of at least $450,000.

a. Number of years (including dates) that the Respondent or principal of Respondent has been

in continuous existence:

b. Identify if such experience in (a), above, is held by Respondent or principal of Respondent. If

held by principal, provide the principal's name and the relationship of the principal to the

Respondent, (i.e., majority shareholder, majority partner, corporate officer, franchisee, parent

company, etc.):

c. Has the Respondent's or Principal of Respondent's operations at three (3) of five (5) airport

locations generated average annual gross sales of at least $450,000.00 for the last five years

at each operation?

d. Has the Respondent's or Principal of Respondent's operations demonstrated experience for

the last three (3) consecutive years in the solicitation and sale of advertising and displays and

offered multiple concepts, which included digital and/or static advertising concepts from local,

regional and national companies at five (5) or more airport locations.

e. Have any agreements held by Respondent or Principal of Respondent or a parent or

subsidiary of Respondent or principal of Respondent ever been terminated or canceled?

Yes No

26

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

If yes, provide further details:

f. Has the Respondent or principal of Respondent or a parent or subsidiary of Respondent or

principal of Respondent identified to provide services under this concession ever been sued for

issues pertaining to fee payment and/or performance?

Yes No

If yes, provide further details:

g. Has the Respondent and any principal of Respondent been the subject of any investigations of

any State, Federal or local government or agency within the past five (5) years?

Yes No

If yes, provide further information:

h. Has the Respondent or Principal of Respondent ever had a contract terminated for default? If so,

where and why?

i. Has your company ever been terminated from a contract? If so, where and why? Was the

termination for "cause" or "convenience?"

27

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

j. Using the Table EXP1 (below) Respondent shall list the locations, where they have been operating or providing advertising concessions

in airports in or outside the Continental United States for at least the last three (3) years. At least five (5) locations must be provided but

no more than six (6) are necessary. Please only list venues that meet the experience criteria as listed in Attachment 1 of this RLI.

In Row 1, please supply the information regarding the program that you operate or at which you serve as an advertising concession which

is most similar to the program you propose for the Airport, the market, and the configuration of the facilities.

Note: Respondent shall use Table EXP 1 (below) to respond to this criterion.

Table EXP 1

Location

Term

(start/end

date)

# of

Concession

Locations

Total Amount

of Concession

Space

Average Annual

Gross Sales (3 of

last 5 years)

Offered local and

national concepts?

Offered multiple

types of service?

1

2

3

4

5

6

k. For each venue listed in Table EXP 1, provide the name, title, telephone number and email address of a contact person who was

responsible for managing the Respondents' contract with the venue in Table EXP 2 (below). Please note that in addition to any contacts

listed, as part of its review of Respondents' qualifications, the County may contact other venues where the Respondent provides advertising

concessions.

Note: Respondent shall use Table EXP 2 (below) to respond to this criterion.

Table EXP 2

Location

Contact Name

Title

Telephone Number

Email Address

1

2

3

4

5

6

28

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

l. In addition to the references listed in Table EXP2, using Table EXP 2a, provide the name, company name, title, telephone number and

email address of a contact person for three (3) financial references who can speak to the financial condition of the Respondent.

Note: Respondent shall use Table EXP 2a (below) to respond to this criterion.

Table EXP 2a

Company Name

Contact Name

Title

Telephone Number

Email Address

1

2

3

m. For all programs listed in Table EXP 1, identify if such experience is held by Respondent or principal of Respondent using Table EXP 3.

If held by principal, provide the principal's name and the relationship of the principal to the Respondent, (i.e., majority shareholder, majority

partner, corporate officer, franchisee, parent company, etc.)

Note: Respondent shall use Table EXP 3 (below) to respond to this criterion.

Table EXP 3

If experience held by Principal, not Respondent:

Location

Held by

Principal Name

Relationship to Respondent

1

2

3

4

5

29

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

12. Marketing Plan:

Present a brief summary of the marketing plan to be utilized for various concepts and advertising

media being proposed at the Airport.

13. Airport Concession Disadvantaged Business Enterprise Program (ACDBE) Requirements:

The Airport Concession Disadvantaged Business Enterprise regulation (49 CFR Part 23) establishes

requirements for setting an overall goal for ACDBE participation in all concessions activities. This rule

requires recipients of Federal funds to use a methodology based on demonstrable data of relevant

market conditions and is designed to reach a goal the recipient would expect ACDBE's to achieve in

the absence of discrimination.

The Broward County Office of Economic and Small Business Development has established an

ACDBE participation goal of ten percent (10%) for this solicitation. Respondents should note

that this goal is established as a percentage of total anticipated gross receipts from the Contract

that will result from this RLI.

It is the policy of the Broward County Office of Economic & Small Business Development to create a

level playing field on which Airport Concession Disadvantaged Business Enterprises (ACDBE's), as

defined in 49 CFR Part 23, can compete fairly for opportunities for concessions awarded by the County.

Therefore, good-faith efforts must be made to provide ACDBE's an opportunity to participate in the

project in accordance with the ACDBE Program Plan.

If utilizing ACDBE subcontractors, the Respondent shall submit, as part of its proposal, a detailed

ACDBE participation plan utilizing the following:

Submit the forms and documentation detailed below and attached to this RLI (Attachment 3A

"DBE/ACDBE Letter of Intent", and Attachment 3B, "DBE/ACDBE Application for Evaluation of Good

Faith Effort”). Forms can also be received by contacting the Project Manager, Leanne Andress, by e-

mail at landress@broward.org

or fax at 954-359-1331.

Form

Content

Attachment

3A.

DBE/ACDBE

Letters of

Intent

For each participating Airport Concession Disadvantaged Business

Enterprise (ACDBE) certified firm, indicate the agreed subcontract

amount executed with the responding firm's signature and countersigned

by the proposed ACDBE subcontractor or sub-consultant.

Attachment

3B. DBE/

ACDBE

Application

for

Evaluation of

Good Faith

Effort

Only used if the Respondent is submitting a response that does not

meet the required Airport Concession Disadvantaged Business

Enterprise Goal. The Application for Evaluation of Good Faith Effort

must be accompanied by documentation of the good-faith efforts that the

Respondent has made to meet the goal, as specified by this RLI.

Note: that DBE firms certified under Federal Regulations CFR 49 Part 26 are eligible to

participate as an ACDBE provided they meet the eligibility standards under CFR 49 Part 23 and

become certified as ACDBE prior to bid submittal.

30

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

A comprehensive listing of certified ACDBE firms is published in the Florida Department of

Transportation (FDOT) Business Directory and can be viewed at the following Unified Certification

Program (UCP) website:

http://www3b.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx

Each ACDBE listed on the ACDBE Letter of Intent must be certified prior to bid submittal as ACDBE in

order to be counted towards the total level of participation. As this Agreement is subject to 49 CFR Part

23.55, a review of all ACDBE Joint venture Agreements, Sub-concessionaires, subcontractors and

subcontracts will be completed by OESBD. In order to ensure that all necessary information is provided,

please complete the following table for each ACDBE participant proposed under this response. Supply

only relevant information for the type of participation.

ACDBE Company Name

Type of Participant (sub

lessee, joint venture,

partnership, other)

ACDBE Certification

Attached to Response

YES _____ NO: _____

ACDBE Operators: Description of the Business(es) to be Operated

Brand/Location

Storage space (non-

contiguous)

List the scope of work to be

performed by the ACDBE.

(Note: ACDBE must be

certified in the NAICS Code

for the scope of work).

Required Investment

ACDBE Joint Venture Partners (Please use Model ACDBE Joint Venture Information, FAA

Format issued July 17, 2008 as a format).

Scope of work to be

performed. (Note: ACDBE

must be certified in the

NAICS Code for the scope

of work).

Amount of investment by

ACDBE/% of total investment

by JV

ACDBE Suppliers

Product/Services to be

Provided

Unusual Management or

Financial Arrangements

between the Prime

Contractor and ACDBE

31

________________________________________________________________________________

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Estimated Gross Receipts

and Net Profits (operator);

estimated income (JV

partner); estimated

purchases from (supplier)

ACDBE (annual and eight-

year)

The selected Respondent will be responsible for providing a quarterly report, in the form provided by

the County, during the negotiation phase, of its ACDBE participation, regardless of the level of

participation. For additional information, please contact Donna-Ann Knapp, Small Business

Development Specialist at dknapp@broward.org

or by mail at 2200 SW 45

th

Street, Suite 101, Dania

Beach, FL 33312.

14. Surety Information:

Has Respondent or principal(s) of Respondent or a parent or subsidiary of Respondent or principal of

Respondent identified to provide services under this Concession ever had a bond or surety cancelled

or forfeited?

Yes No

If yes, provide further information:

15. Proposed Operation: (Add additional lines if needed)

Provide your proposed business name (the name under which the concession location will operate).

16. Proposed Concepts and Advertising Program:

The Respondent shall propose an innovative state-of-the-art advertising program that optimizes

advertising effectiveness and reflects the County's culture, character, and quality of life to create a

positive impression on visitors. The advertising program should incorporate contemporary advertising

approaches, innovative media, and the latest technology while maximizing advertising revenues for the

Airport.

The Respondent shall indicate below the location, number or units and the concept or advertising media

proposed for the Airport. Attachment 4 Airport Maps provides an overview of the Airport Terminals,

concourses and rental car center. The Respondent shall complete the following section outlining the

Respondent's proposal. If more lines are required, please insert the additional lines:

32

Broward County Aviation Department

Location

Terminal 1:

Ticketing Level:

Departure Level:

Bag Claim:

Concourse B:

Concourse C:

Location

Terminal 2:

Departure Level:

Bag Claim:

Concourse D:

Location

Terminal 3:

Departure Level:

Bag Claim:

Concourse E:

Concourse F:

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

# Units Proposed Concept or Advertising Media Proposed

33

Broward County Aviation Department

Location

Terminal 4:

Departure Level:

# Units Proposed

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Concept or Advertising Media Proposed

Bag Claim:

Concourse H:

Concourse G:

Location

Rental Car Center:

Level 2:

# Units Proposed Concept or Advertising Media Proposed

Level 3:

Level 4:

17. Respondent Certification:

By responding and signing this RLI, Respondent attest that the information submitted to the County is

true, correct and accurate. The Respondent also agrees that any false, inaccurate, misleading,

exaggerated, or incorrect information provided as part of their submittal could be deemed inappropriate

and/or non-responsive and shall be disqualified from further consideration.

RESPONDENT DATE:

Signature

Print Name

Title

34

Broward County Aviation Department

2200 SW 45th Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

ATTACHMENT 3

OFFICE OF ECONOMIC AND SMALL BUSINESS DEVELOPMENT FORMS:

3A. DBE/ACDBE Letter of Intent

3B. DBE/ACDBE Application for Evaluation of Good Faith Effort

35

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

ATTACHMENT 3A

DBE/ACDBE LETTER OF INTENT

36

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

ATTACHMENT 3B

DBE/ACDBE APPLICATION FOR EVALUATION OF GOOD FAITH EFFORT

37

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

ATTACHMENT 4

PROPOSED LOCATION MAPS

38

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Fort Lauderdale-Hollywood International Airport • FLL • Terminal 1 (Terminal 1 Terminal Modernization Project)

39

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Fort Lauderdale-Hollywood International Airport • FLL • Terminal 1 (Terminal 1 Terminal Modernization Project)

40

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

Fort Lauderdale-Hollywood International Airport • FLL • Terminal 1 (Terminal 1 Terminal Modernization Project)

41

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

42

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

43

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

44

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

45

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

46

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

47

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

48

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

49

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

50

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

51

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

52

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

ATTACHMENT 5 - INSURANCE REQUIREMENTS

53

______________________________________

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

ATTACHMENT 6

DRUG FREE WORKPLACE POLICY CERTIFICATION

THE UNDERSIGNED RESPONDENT HEREBY CERTIFIES THAT:

1.

_____

THE RESPONDENT HAS A DRUG FREE WORKPLACE POLICY AS IDENTIFIED IN THE COMPANY POLICY ATTACHED TO THIS

CERTIFICATION

.

AND/OR

2. _____

THE RESPONDENT HAS A DRUG FREE WORKPLACE POLICY THAT IS IN COMPLIANCE WITH SECTION 287.087 OF THE FLORIDA

STATUTES.

AND/OR

3. _____

THE RESPONDENT HAS A DRUG FREE WORKPLACE POLICY THAT IS IN COMPLIANCE WITH THE BROWARD COUNTY DOMESTIC

PARTNERSHIP ACT OF

1999, BROWARD COUNTY ORDINANCE # 1999-03, AS AMENDED, AND OUTLINED AS FOLLOWS:

(a) Publishing a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of a

controlled substance is prohibited in the Respondent's workplace, and specifying the actions that will be taken against employees

for violations of such prohibition;

(b) Establishing a continuing drug-free awareness program to inform its employees about:

(i)The dangers of drug abuse in the workplace;

(ii)The Respondent's policy of maintaining a drug-free workplace;

(iii)Any available drug counseling, rehabilitation, and employee assistance programs; and

(iv)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

(c) Giving all employees engaged in performance of the contract a copy of the statement required by subparagraph (a);

(d) Notifying all employees, in writing, of the statement required by subparagraph (a), that as a condition of employment on a covered

contract, the employee shall:

(i)Abide by the terms of the statement; and

(ii)Notify the employer in writing of the employee's conviction of, or plea of guilty or nolo contendere to, any violation of

Chapter 893, Florida Statutes, or of any controlled substance law of the United States or of any state, for a violation occurring in

the workplace NO later than five (5) days after such conviction.

(e) Notifying Broward County government in writing within 10 calendar days after receiving notice under subdivision (d) (ii) above, from

an employee or otherwise receiving actual notice of such conviction. The notice shall include the position title of the employee;

(f) Within 30 calendar days after receiving notice under subparagraph (d) of a conviction, taking one of the following actions with

respect to an employee who is convicted of a drug abuse violation occurring in the workplace:

(i)Taking appropriate personnel action against such employee, up to and including termination; or

(ii)Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for

such purposes by a federal, state, or local health, law enforcement, or other appropriate agency;

(g) Making a good faith effort to maintain a drug-free workplace program through implementation of subparagraphs (a) through (f).

OR

4.____

THE RESPONDENT DOES NOT CURRENTLY HAVE A DRUG FREE WORKPLACE POLICY BUT IS WILLING TO COMPLY WITH THE REQUIREMENTS AS

SPECIFIED IN NO

. 3

(RESPONDENT SIGNATURE)

(P

RINT RESPONDENT NAME)

54

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

STATE

OF __________________

COUNTY OF ________________

The foregoing instrument was acknowledged before me this ____day of ________________, 20___, by

_________________________________________________ as _________________________ of

(Name of person who's signature is being notarized) (Title)

____________________________________________ known to me to be the person described herein, or who produced

(Name of Corporation/Company)

____________________________________________ as identification, and who did/did not take an oath.

(Type of Identification)

NOTARY

PUBLIC:

________________________________ ________________________________ My commission expires: _______________________

(Signature) (Print Name)

55

_________________________________________

____________________________________________

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

Attachment 7

Scrutinized Companies List Certification

This certification form should be completed and submitted with your proposal but must be completed and

submitted prior to award.

The Respondent, by virtue of the signature below, certifies that:

a. The Respondent, owners, or principals are aware of the requirements of Section 287.135, Florida

Statutes, regarding Companies on the Scrutinized Companies with Activities in Sudan List or on

the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and

b. The Respondent, owners, or principals, are eligible to participate in this solicitation and not listed

on either the Scrutinized Companies with Activities in Sudan List or on the Scrutinized Companies

with Activities in the Iran Petroleum Energy Sector List; and

c. If awarded the Contract, the Respondent, owners, or principals will immediately notify the COUNTY

in writing if any of its principals are placed on the Scrutinized Companies with Activities in Sudan

List or on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List.

(Authorized Signature)

(Print Name and Title)

(Name of Firm)

STATE OF ___________________

COUNTY OF _________________

The foregoing instrument was acknowledged before me this day of ___________, 20___, by

____________________________ (name of person whose signature is being notarized) as

______________________________ (title) of ______________________ (name of corporation/entity),

known to me to be the person described herein, or who produced _____________________________

(type of identification) as identification, and who did/did not take an oath.

NOTARY PUBLIC:

__________________________ State of ___________________ at Large (SEAL)

(Signature)

_________________________ My commission expires: _______________

(Print name)

56

__________________________________________

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

ATTACHMENT 8

Non-Collusion Statement Form

By signing this offer, the Respondent certifies that this offer is made independently and free from collusion.

Respondent shall disclose below, to their best knowledge, any Broward County officer or employee, or any

relative of any such officer or employee as defined in Section 112.3135 (1) (c), Fla. Stat. (1989), who is an

officer or director of, or has a material interest in, the Respondent's business, who is in a position to

influence this procurement. Any Broward County officer or employee who has any input into the writing of

specifications or requirements, solicitation of offers, decision to award, evaluation of offers, or any other

activity pertinent to this procurement is presumed, for purposes hereof, to be in a position to influence this

procurement. For purposes hereof, a person has a material interest if they directly or indirectly own more

than 5 percent of the total assets or capital stock of any business entity, or if they otherwise stand to

personally gain if the contract is awarded to this Respondent.

Failure of a Respondent to disclose any relationship described herein shall be reason for

debarment in accordance with the provisions of the Broward County Procurement Code.

NAME RELATIONSHIP

_______________________________ ____________________________________

(Respondent Signature)

(Print Respondent Name)

57

_____________________________________

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

ATTACHMENT 9

Cone of Silence Certification

In the event the Respondent does not indicate any names, the County shall interpret this to mean

that the Respondent has indicated that no such relationships exist.

(Form is to be signed even if no names are listed)

The undersigned Respondent hereby certifies that:

1. _____ the Respondent has read Broward County's Cone of Silence Ordinance, Section 1-266, Article

xiii, Chapter 1 as revised of the Broward County Code; and

2. _____ the Respondent understands that the Cone of Silence for this competitive solicitation shall be in

effect beginning upon the appointment of the Evaluation Committee (for Requests for Proposals - RFPs) or

Selection Committee (for Request for Letters of Interest - RLIs) for communication regarding this RFP/RLI

with the County Administrator, Deputy and Assistants to the County Administrator and their respective

support staff or any person, including Evaluation or Selection Committee members, appointed to evaluate

or recommend selection in this RFP/RLI process. For Communication with County Commissioners and

Commission staff, the Cone of Silence allows communication until the initial Evaluation or Selection

Committee Meeting.

3.______the Respondent agrees to comply with the requirements of the Cone of Silence Ordinance.

(Respondent Signature)

(Print Respondent Name)

58

________________________________

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

STATE OF __________________

COUNTY OF ________________

The foregoing instrument was acknowledged before me this ____day of ________________,

20___, by

_________________________________________________ as _________________________

of

(Name of person who's signature is being notarized) (Title)

____________________________________________ known to me to be the person described

herein, or who produced

(Name of Corporation/Company)

____________________________________________ as identification, and who did/did not take

an oath.

(Type of Identification)

NOTARY PUBLIC:

(Signature)

_______________________________ My commission expires: _______________________

(Print Name)

59

___________________________________

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

ATTACHMENT 10

Lobbyist Registration – Certification

This certification form should be completed and submitted with your proposal. If not included with the RLI

submittal at the time of the RLI opening deadline, the Lobbyist Certification Form must be completed and

returned by a date and time certain established by the County.

The Respondent, by virtue of the signature below, certifies that:

a. It understands if it has retained a lobbyist(s) to lobby in connection with a competitive solicitation,

it shall be deemed non-responsive unless the firm, in responding to the competitive solicitation,

certifies that each lobbyist retained has timely filed the registration or amended registration required

under Section 1-262, Broward County Code of Ordinances; and

b. It understands that if, after awarding a contract in connection with the solicitation, the County learns

that the certification was erroneous, and upon investigation determines that the error was willful or

intentional on the part of the Respondent, the County may, on that basis, exercise any contractual

right to terminate the contract for convenience.

Based upon these understandings, the Respondent further certifies that: (Check One)

1.______It has not retained a lobbyist(s) to lobby in connection with this competitive solicitation.

2.______It has retained a lobbyist(s) to lobby in connection with this competitive solicitation and certified

that each lobbyist retained has timely filed the registration or amended registration required under Section

1-262, Broward County Code of Ordinances.

(Respondent Signature)

(Print Respondent Name)

60

_______________________

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

STATE OF __________________

COUNTY OF ________________

The foregoing instrument was acknowledged before me this ____day of ________________, 20___, by

_________________________________________________ as _________________________ of

(Name of person who's signature is being notarized) (Title)

__________________________________ known to me to be the person described herein, or who produced

(Name of Corporation/Company)

____________________________________________ as identification, and who did/did not take an oath.

(Type of Identification)

NOTARY PUBLIC:

____________________________________ My commission expires: _______________________

(Signature)

(Print Name)

61

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT

ATTACHMENT 11

LITIGATION HISTORY

RLI#:______________

MATERIAL CASE SYNOPSIS

Vendor : ______________________________________________

Vendor's Parent Company:________________________________

Vendor's Subsidiary Company:_____________________________

Vendor's Predecessor Organization: _________________________

Party Plaintiff Defendant

Case Name

Case Number

Date Filed

Name of Court or other tribunal

Type of Case

Civil Administrative/Regulatory

Criminal Bankruptcy

Claim or Cause of Action and Brief

description of each Count

Brief description of the Subject Matter

and Project Involved

Disposition of Case

(Attach copy of any applicable Judgment,

Settlement Agreement and Satisfaction of

Judgment.)

Pending Settled Dismissed

Judgment Vendor's Favor

Judgment Against Vendor

If Judgment Against, is Judgment Satisfied? Yes No

Opposing Counsel

Name:

Email:

Phone number:

NAME

OF COMPANY: ______________________________________________

62

Broward County Aviation Department

2200 SW 45

th

Street, Suite 101

Dania Beach, FL 33312

E-mail: landress@broward.org

FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL

AIRPORT REQUEST FOR LETTERS OF INTEREST

RLI #20160425-0-AV-01

ADVERTISING AND DISPLAY CONCESSION

ATTACHMENT 12

VENDOR'S LIST

(Non-Certified Subcontractors and Suppliers Information)

THIS FORM SHOULD BE SUBMITTED WITH THE RLI/RFP; HOWEVER, IT MUST BE SUBMITTED WITHIN 5

CALENDAR DAYS OF COUNTY'S REQUEST.

Provide this information for any sub vendor(s) who will provide a service to the County for this

solicitation. This includes major suppliers as well.

1. Firm's Name:_____________________________________________________________________

2. Firm's Address:___________________________________________________________________

3. Firm's Telephone Number:_________________________Firm's Email Address:_________________

4. Contact Name and Position:__________________________________________________________

5. Alternate Contact Name and Position:__________________________________________________

6. Alternate Contact Telephone Number: _________________Email Address:___________________

7. Bid/Proposal Number: ______________________________Contracted Amount:_______________

8. Type of Work/Supplies Bid: __________________________Award Date:_____________________