Revised Feb 2010

For ACTIVE faculty, staff and students for an overpayment in the Current Calendar Year.

Dear:

Our records indicate that you received a salary overpayment in the amount of $______(gross

pay). The salary overpayment resulted because . . . ………….. Please see a copy of the

spreadsheet outlining how and when you were overpaid.

If you have questions about this matter or the overpayment amount, please call John Doe, Payroll

Administrator, at 410-123-4567. The preferred method of repaying a salary overpayment is

through future salary reductions. As an active University employee, you may choose to repay

Baltimore, MD 21218

Alternatively, you may repay $_______ upon receipt of this letter. This repayment amount is

70% of the gross amount of the overpayment to provide for an estimate of the taxes (30%) that

were withheld from the overpayment (7.65% FICA, 6% State T

ax, and 16.35% Federal Tax).

Your check or money order should be made payable to The Johns Hopkins University and sent to

the address noted above.

We sincerely regret any inconvenience this matter may have caused you. We trust, though, you

understand that it is necessary for Johns Hopkins University to be reimbursed for the wages you

were paid in error and that this be done as promptly as possible.