Civil Ceremonies and Receptions At Sheffield Botanical Gardens

1 | L o v e i n t h e G a r d e n s

Civil Ceremonies and Receptions

Sheffield Botanical Gardens

2 | L o v e i n t h e G a r d e n s

Index

On the Day ……………………………. page 3

Prices…………………………………... page 4

What is provided on the day………. page 5

How to book your registrar…………. page 6

Special notes………………………….. pages 7- 8

Capacity………………………………... 7

Music…………………………………… 7

Vehicles………………………………... 7

Confetti…………………………………. 7

Smoking………………………………... 8

Glass……………………………………. 8

Fire..…………………………………….. 8

Toilets…………………………………… 8

Flower beds…………………………….. 8

Insurance……………………………….. 8

Hire Agreement………………………… 8

Receptions in the Gardens…………... page 9 - 11

Marquees……………………………….. 9

Security…………………………………. 9

Utilities………………………………….. 10

Staff……………………………………... 10

Cost……………………………………... 10

Bond…………………………………….. 10

General Public…………………………. 10

Catering………………………………… 10

Noise Levels……………………………. 10

Entertainment…………………………... 10

Temporary Events Notice (TENS)……. 11

Contact details………………………….. 11

Gallery…………………………………… 11

3 | L o v e i n t h e G a r d e n s

ON THE DAY___________________________________________

Your special day is

one of the most

important days of

your life so why not

hold it in the

Sheffield Botanical

Gardens? It is a

truly magical place,

with incredible

beauty, perfect for

saying ‘I do’. By

choosing the gardens as your venue you will become part of the

Sheffield Botanical Gardens’ history.

Your ceremony will take place within the central pavilion to the side

of the fountain. You will be surrounded by an amazing range of

Australian plants, including Acacias and Bottlebrushes.

You can invite up to

80 guests, who will

gather around the

fountain to watch

you take your vows.

You will have hire

of the central

pavilion for one

hour for the

ceremony, and

afterwards you are

welcome to gather with your guests outside the pavilions in the

gardens, for drinks and photographs.

The backdrop of the pavilions, and the beautifully kept gardens,

create an excellent backdrop for your photographs. The Sheffield

Botanical Gardens is a unique venue that has everything you need to

make your day a special one that will be talked about for years to

come.

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PRICES – CEREMONY ONLY_____________________________

Winter

(November – February)

£745.00 (all

days)

including the use of the

pavilions up to 6.00 pm

Summer

(March – October)

£945.00

Friday, Sunday and Bank

Holidays

£995.00

Saturdays

£745.00

All other days

PRICES – CEREMONY AND RECEPTION____________________

Both Ceremony and Reception – all days £3,495.00

(All prices include VAT)

Prices do not include the fee for the registrar.

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Sheffield Botanical Gardens will provide:____________

 Pre wedding interview room in the Gate House

 Exclusive hire of the central dome of the glass pavilions for use

as the ceremony room

 Three tables for the ceremony & drinks, with white linen

tablecloths

 Use of a fridge (capacity approx.30 bottles) on the day

 One green aisle carpet for use outside the pavilion

 Chairs for guests (Maximum of 12)

 Use of our extensive grounds for photographs

 Two ceremony staff to assist on the day

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REGISTRARS___________________________________

A Wedding or Civil

Partnership Ceremony that

does not take place at the

place at a licensed venue

requires a Registrar and a

Senior Registrar. Please be

aware that arrangements for

the use of the premises you

have chosen depend on

availability of the Registrars.

To avoid disappointment and problems on your big day it is

ESSENTIAL that you make an advance booking with the

Superintendent Registrar at the Sheffield Register Office for their

attendance at your proposed marriage. Once this is completed, a

booking can then be arranged with us for your chosen date.

Please be aware that a fee for the attendance of the Registrar

will be payable before the ceremony. (A list of Registrar’s fees

can be obtained from the Sheffield Register Office)

You will both also be required to give notice of marriage to the

Superintendent Registrar of the district in which you live. Giving

notice means you are declaring that you are lawfully free to marry

each other. The notice must be carried out in person and is valid for

one year. Certain original documents will be required, details of

which will be given to you at the Register Office. It is advisable to

telephone the relevant Register Office to arrange an appointment to

give notice of marriage.

It is very important that you understand that any arrangement

made for a marriage to take place on approved premises are

dependent upon:

1. The attendance of the Superintendent Registrar and a Registrar

for the district in which the premises are situated.

2. The issue of the authority or authorities for marriage by the

Superintendent Registrar to who notice of marriage was given.

When notices are given in a different registration district from the

one where the marriage is to take place, you will both have to collect

the authorities before the ceremony and ensure that they are

delivered to the Superintendent Registrar in Sheffield who is to

attend the ceremony. You need to be aware also, that only a civil,

non-religious ceremony can be permitted by the Superintendent

Registrar.

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Any words, music or readings you require in your ceremony have to

be chosen with this in mind. A Civil Ceremony can have no religious

or spiritual connections at all. The content of the ceremony must be

agreed in advance with the Superintendent Registrar who can be

contacted at the address below:

Superintendent Registrar

The Register Office

Surrey Place

Sheffield

S1 1YA

Telephone: 0114 203 9420 or 203 9426

SPECIAL NOTES________________________________

The Sheffield Botanical Gardens pavilion is available for hire for your

civil ceremony only. If you are wanting to host an evening reception

this must be held on the West lawn.

Capacity

Our licence to conduct Civil

Ceremonies (Marriage Act

1994) allows us to

accommodate up to 80

people within the Central

Dome at any one time. You

will need to take this into

consideration when

compiling your guest list for

the ceremony.

Music

If you wish to have any music playing during or after your ceremony,

this must be supplied by yourselves. You are welcome to bring along

your own equipment.

Vehicles

Vehicles are not permitted within the Gardens at any time. This

includes the wedding car, horse-drawn or motorized.

Confetti

To preserve the beauty of the Gardens and due to the wildlife that

resides within the Gardens, the use of paper confetti or rice is not

permitted anywhere in the Botanical Gardens, or at the main

entrance on Clarkehouse Road. However the use of fresh, dried

petals and bubbles are allowed.

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Smoking

Smoking is not permitted within any of the buildings in Sheffield

Botanical Gardens.

Glass

Only use of plastic glasses are permitted in the Garden.

Fire

No naked flames are allowed within the pavilion or the surrounding

area.

Toilets

The nearest public toilets to the pavilion are located in the Curators

House café (Summer – close at 17:00/ Winter – close at 16:00)

Flower beds

Please note our flower

beds are planted with

seaonal bedding and

therefore, we cannot

guarentee that there

will be plants in the

beds at all times

throughout the year.

Insurance

To be able to hold your ceremony at Sheffield Botanical Gardens you

will be required to arrange Public Liability insurance to cover your

day and your guests. The Garden cannot accept responsibility for

accidents that happen as a direct result of action/s or omission/s of a

member/s of your party.

Hiring agreement

In accordance with the conditions attached to the hiring agreement,

the hirer must at all times comply with the instructions of any Council

Officer responsible for the operation of the facilities, to leave the site

immediately and to remove such persons and equipment detailed by

the Officer.

The Council when granting the hiring of the facilities gives licence to

the hirer and their guests to enter the facilities or that part of the

facilities approved as part of the hiring. The licence may be revoked

at any time by any Council Officer. As hirer you are responsible for

your guests and in particular those professionals e.g photographers,

that you invited to the facilities. We ask that the hirer, their guests

and professionals respect other users of the facilities.

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WEDDING RECEPTIONS AT SHEFFIELD BOTANICAL GARDENS

Why not hold your ceremony and reception at Sheffield Botanical

Gardens. The West Lawn is now available to hire for a marquee

reception. A unique venue, that is perfect for celebrating the whole of

your special day.

Marquees

You may use a marquee company of your choice, although they

must be a reputable company and have all relevant insurance and

certificates. The companies listed below have all worked within

Sheffield Botanical Gardens and are companies that have been used

by previous couples who have had their ceremonies within the

gardens.

PLEASE NOTE This list is for your information only. You may

choose another marquee provider. The Council cannot accept any

liability which may result from loss as a result of contracting with any

of these companies.

All Occasions Marquees 07958 955 470

Florida Marquees 0800 731 1676

Papakata 0800 612 9692

Security

You will be required to provide security to be present when you are

not on site. This is to ensure the safety of the marquee and the

contents, especially overnight. Although the gardens are locked

when closed we cannot guarantee any members of the public will not

enter the gardens. It is strongly advised that you do arrange for

10 | L o v e i n t h e G a r d e n s

security to be on site from a reputable company with relevant

insurances and certificates.

Utilities

You will need to hire in generators for your event. These can usually

be provided by your marquee company, who should be able to

advise you what type of generator you will need to suit your

individual power requirements, although you may wish to use an

alternative company. Lighting and toilets will also be required.

There is no on site drainage system. All liquid waste products will

need to be removed off site by you or by your catering company.

Botanical Gardens Staff

A member of staff will be on site for the duration of your event.

Cost

The fee to hire the site is £3,495. This includes the cost of the

ceremony within the glass pavilions.

Bond

As you are aware the Gardens are a beautiful place that are enjoyed

by many visitors each day, and whilst we understand you will make

every effort to ensure no damage is caused to the gardens during

your event, occasionally damage may occur. It is for this reason that

we require a bond of £1,000 from you. It will need to be paid at least

21 days before the date of your event. You will be responsible for

any damages caused by yourselves or any company you may

contract with. Your bond will be returned to you after the date,

ensuring no damage is caused by your event.

General Public

Members of the public will be in the gardens whilst your event is

taking place until the gardens close. During the summer months this

will be 8pm, and in winter months the gardens close at dusk.

Catering

You may provide your own catering or bring in a catering company to

provide this service for you. They will receive vehicular access for

delivery only.

Noise levels/Entertainment

An acceptable level of noise has to be maintained throughout your

event. Any entertainment will need to finish by 11.30pm and the site

vacated by 12 midnight.

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Temporary Events Notice (TENS)

An entertainment licence may be required if you are providing the

following:

 Live music after 9pm or

 Selling alcohol to guests.

This can be applied for via Sheffield City Council.

Contact information

For more information on holding a ceremony or reception at Sheffield

Botanical Gardens, and to receive a booking form please contact the

Ceremonies Co-ordinator who will be more than happy to help you

with your enquiry.

Telephone: 0114 205 3500

Mobile: 07875 541 333

Email: [email protected]

All wedding photography by kind permission of PH Weddings.

www.phweddings.co.uk. Telephone: 07515692163. Email:

[email protected]

Gallery