Bossy Beats, August, 2021

Minnesota State University Moorhead Minnesota State University Moorhead

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8-2021

Bossy Beats, August, 2021 Bossy Beats, August, 2021

Minnesota State University moorhead, Registrar's O7ce

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bossy

BEATS

A newsletter from the Registrar’s Oce at Minnesota State University Moorhead.

Aug 2021

Dearly Departed

*Disclaimer – none of the following have

passed on, just left the oce.

The Registrar’s Oce has had to say our

farewells to three of our cherished sta this

summer. The rst to retire was Jim Anderson, a

well-known gure and historian of MSUM. Jim

retired in June after 32 years of service to the

institution. When asked about retirement plans,

he told us he plans to lower his golf handicap

and his blood pressure. We wish him well!

Since Jim is gone, the Admissions Oce

has taken over the readmission process for

MSUM. Any students who wish to return to the

university will work with their oce.

Second up on the list is Jill Helm. As much as

she wishes she could retire, she moved onto

greener pastures. That would be across the

hallway to Human Resources. She has always

wanted to work for HR and has now achieved

her goal. And we still let her in the door

sometimes to visit.

In the interim while we look to replace Jill’s

position, questions on the following topics can

be directed to:

Residency and Reciprocity – Shawn Soderberg

Continuing Studies Registrations – Sarah Jegela

Academic Appeals – Heather Soleim

Immunizations and Name Changes – Joanne

Strandlien

Senior Citizen Registrations – Wendy Olsgard

Last but certainly not least is Jolene Richardson.

Jolene retired at the beginning of this month.

She plans to spend a lot more time with her

daughter Elsa, and also may start an Etsy shop

of her own. We celebrated her retirement on

August 13..

Happy Academic New Year Dragons!

Before classes begin on Monday, August 23, 2021, please take a look at the

following reminders:

Faculty: As you return to classes for the fall 2021 semester, please check your

class lists on eServices. Please be aware of the time and where your classes are

meeting, as that can change after the semester begins. Students are not allowed

to sit in classes they are not registered for.

Drop/Add Deadline: The deadline for dropping a course(s) without nancial

penalty and/or adding a course(s) is August 27, 2021, at 4 p.m. No entry will be

made in a student’s record if a course is dropped before this date.

Class Permissions: After the August 27 deadline, a student can no longer add

courses via eServices. The new process is as follows:

▸ A student who wants to register for a course after the semester’s free add/

drop period (rst ve days of the semester) will need to contact the instructor

via email. The email needs to include the student’s name, student id, semester,

course subject and number, course id, and # of credits (if variable credit course).

▸ If the instructor grants the approval, they will reply to the student’s email and

copy in the Registrar’s Oce ([email protected]).

▸ The Registrar’s Oce will process the registration and email both the student

and instructor to conrm.

Holds: If students have an issue while trying to add or drop a course, it maybe

because of a hold or certain restriction on the course. To see a list of common

reasons along with the error message and possible solution, go to the following

link: Common Registration Problems

Withdrawal Deadline: Students may continue to drop classes after August 27, but

will receive a ‘W’ on their academic record and will remain nancially responsible

for tuition and fees. Withdrawal deadlines vary for half term and full term sessions.

For most full-term sessions the deadline is November 22, 2021; however we advise

students to check their eServices for specic withdrawal deadlines for each course.

Waitlists: Waitlists for the 2021 fall semester courses will end on August 27.

Waitlists are lists of students waiting to get registered for a course that is full. If

a student is on a waitlist for a course, they will receive a notication sent to their

mnstate.edu email account. The student will have 24 hours after being notied to

go to eServices and register for the course.

If you have questions, please visit the Registrar’s Oce Webpage or contact the

Registrar’s Oce at [email protected].

Summer 2022 Registration

The decision has been made for students to register for Summer 2022 at

the same time they register for Spring 2022. The Spring and Summer course

schedules will be due back to the Registrar’s Oce for review on September 9.

Registrar Bookclub

The Registrar sta decided to hold a

summer book club to get us geared

up for the upcoming fall semester.

Here are some of our top picks we

wanted to share with you all.

Curriculum Approval Deadlines and Updates

Spring 2022 Approval

▸ Courses eective for SPRING 2022 must be approved by Sept. 22, 2021. (this is

the date schedule is published online and before advising begins on September 27).

▸ This means it must go through all stages of the curriculum approval process

AND be approved at Meet and Confer by Sept. 16, 2021. If the proposal is not

approved by this date, the course cannot be eective for spring 2022, but can be

eective for fall 2022 or later.

Fall 2022 Approval

▸ Courses eective for FALL 2022 must be approved by March 2, 2022.

(this is the date schedule is published online and before advising begins on March 7).

▸ This means it must go through all stages of the curriculum approval process

AND be approved at Meet and Confer by Feb 17, 2022. If the proposal is not

approved by this date, the course cannot be eective for fall 2022, but can be

eective for spring 2023 or later.

▸ Programs eective for FALL 2022 must be approved by the last Meet and

Confer date of May 12, 2022. If it does not go through all stages of the approval

process by this date, the program cannot be eective fall 2022, but can be

eective for fall 2023 or a later fall term.

NEW eective Fall 2021:

Library Consultation

▸ This consultation piece has always been a part of the curriculum approval

process; however now the library is a part of the workow in Navigator. The

library consultation workow is between the department chair and the dean. All

new courses and programs require library consultation, along with signicant

course/program updates. A box will need to be checked on the change request

form in order for the proposal to go to the library workow for review and

approval.

4-Year Graduation Plans

▸ We have added 4-year graduation plans for each major on the MSUM website.

If there are signicant changes being proposed to a program, an updated 4-year

plan is required and will need to be attached as documentation on the proposal.

Equity Curriculum Design Elements

▸ This is a new question on the program proposal form which addressed how

your program addresses diversity and inclusion. You will need to explain how the

curriculum of the program reects culturally relevant elements addressing the needs

of a growing diverse student body. This question is required on both new programs

and program revisions and is mandated by the MN State System Oce.

Dierential Tuition

▸ The dierential tuition area on the course and program proposals has been removed.

Any formal requests for extra tuition/fees must go to the dean of your college.

REGISTRAR’S OFFICE

 Owens Hall

PHONE: 218.477.2565

FAX: 218.477.2941



[email protected]



@MSUMRegistrar

2021-22 Academic

Undergraduate/Graduate

Bulletins and 4 Year Plans

Now Available

The 2021-22

Academic

Undergraduate

and Graduate

Bulletins have

been published

and can be

accessed on the

website. The links to the bulletin can

be found on the Registrar’s Oce

webpage. We were going to make

this a summer book club read, but

unfortunately Sarah didn’t get it

done on time. It’s a real page turner

though, so check it out!

We are also happy to announce

4-year graduation plans can now be

found on each of the departmental

webpages.

FEATURED BOSSY MEME

NEW Online Graduation Application &

Commencement System

The following are instructions and updates for the online graduation application.

If you have questions, please contact Shawn Soderberg in the Registrar’s Oce at

[email protected].

Faculty Instructions

▸ Login to the Advising and Early Alert System with your star id and password.

▸ The system will bring up a list of all your currently enrolled advisees.

▸ From the main dashboard page, advisors will select Advising Home.

▸ The advisor will mark the advisee(s) that are eligible to graduate by clicking on the

box next to the advisees name in the Grad App column. This step is REQUIRED

before a student can complete the graduation application online.

▸ Once you mark the student as eligible, a system generated email will be sent to

the student that includes a link to the graduation application.

If the student has more than one declared major, only the PRIMARY advisor will be

able to mark the student as eligible to graduate in the system.

If students need the email with the link sent again, you can unclick the box by their

name and re-click. This will trigger an email to send again.

Student Instructions

▸ Student will receive email and click on link to complete graduation application.

They must sign in with star id and password.

▸ Most of the required information will pre-populate for them (name, ID, major, etc.)

▸ Student will verify all information, conrm if they are participating in the

commencement ceremony and if they are, pay the commencement participation

fee of $30 (this is non-refundable).

▸ Student will submit form and Registrar’s Oce will begin the graduation review

process to conrm all university and program requirements are met. It may take

2-4 weeks for a student to hear back from our oce (via email) after receiving their

graduation application.

If the student checks the box in the graduation application that says they are commencing,

the application is NOT submitted until the commencement participation fee is paid

online. Students can sign back in to complete the payment and submit the application.

EMS scheduling system update

The updated state wide EMS room scheduling system is back up and running.

While the system is up and running, not everything is the same as before. Please

make sure to update your bookmarked link for the EMS Web App used to make space

requests. The new link is:

▸ https://minnstate.bookitadmin.minnstate.edu/

If you nd issues or have questions about the EMS Web App, please send your

questions to [email protected].

If you are planning an event and would prefer to talk to a to ensure the appropriate

maintenance, hvac, door scheduling and security are scheduled, please contact one of

the areas below.

▸ Scheduling Services, [email protected] or 218.477.2400

▸ Course/Class Scheduling, Joanne Strandlien, [email protected] or 218.477.2557

▸ CMU Scheduling, [email protected] or 218.477.2261

Minnesota State University Moorhead is an equal opportunity educator and employer and is a member of the Minnesota State system. This information will

be made available in alternate format, or if a disability-related accommodation is required, please contact Accessibility Resources at 218.477.4318 (voice) or

1.800.627.3529 (MRS/TYY).