© Fusion IT Management Limited 2017 Page 1 of 2
MS Word – Cross Reference
What is Cross Referencing
Cross Referencing is a way to refer to a particular place/paragraph in a document. It
allows you to insert a link to that place which can be clicked on to take you to the
referred text.
e.g. Referred to in Clause 1.1
If a cross reference to 1.1 was inserted you would be able to link to it.
Why is it Important?
Ensuring you have automatic cross referencing and that it is successfully updated is very
important in any document. If you are constantly adding or removing numbered
paragraphs/clauses then the previously referred to cross reference paragraphs will
change all the time. If you have automatic cross referencing inserted then we can
update these when you have finished making changes to documents.
Using Cross References
Inserting
To create a cross reference to a Clause/Paragraph
highlight the text you wish to create a cross reference to.
Select the References Tab
Click Cross Reference
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Select the reference type e.g. Numbered item.
Chose insert reference to e.g. Paragraph number.
Scroll through to find the paragraph number you wish to refer to and select.
Click OK
The number referred to will have automatically been inserted and is now a hyperlink.
If you click on it you will be taken directly to that Clause number.
Updating Cross References
If you have cross references inserted in a document and then changes are made which
alter the numbering of paragraphs you will need to update the cross references also.
Select the entire document (Ctrl + A) and press F9 on the keyboard and the cross
referencing should be updated.
Alternatively
If you wish to update cross references individually then you can right click on them and
select Update Field.
Trouble Shooting Cross References
When a Clause is removed which is referred to in a cross reference then the cross
reference is obviously going to be incorrect and no longer valid. When the Cross
references are updated the following message will appear in place of the reference.
