APPLICATION PROCESS
Guidance for applicants
Before you apply for one of our roles, we suggest you read all of this Guidance Note, so that
you understand our application process. When applying for an NTS vacancy you can either submit an
NTS application form or submit your curriculum vitae (CV).
Completing your application form:
• We want you to ‘give of your best’ when completing your application, so please read the Job
Description carefully and answer the questions on the form in a way that helps us understand how
your skills, experience, and qualifications are a potential match for the job.
• Please answer all the questions on the form (sticking to word limits where we have given them). If
you don’t we are unlikely to take your application further.
Submitting your application form:
• Please complete and return the application form as a .doc or .docx file to [email protected],
no later than the closing date on the Job Description and our vacancies site.
• If you need to submit your application form in a different format, or using a different font, font
size or font colour, in support of a condition or impairment you have, then please do so.
• Please submit only the WorkForUs! form.
• If your application reaches us after the closing date we will not normally accept it.
What we do with your application form/Curriculum Vitae (CV):
• Please submit your Curriculum Vitae (CV) as a .doc or .docx file to [email protected], no later
than the closing date on the Job Description and our vacancies site.
• Please ensure your Curriculum Vitae (CV) is titled your first initial and surname.
• If you need to submit your Curriculum Vitae (CV) in a different format, or using a different font,
font size or font colour, in support of a condition or impairment you have, then please do so.
• When submitting your CV please state the position and job location of the vacancy you are
applying for in the subject title or body of your email: For example "Gardener - Culzean" If your
email does not state these details it will be returned to you for correction.
• If your Curriculum Vitae (CV) reaches us after the closing date we will not normally accept it. If
your Curriculum Vitae (CV) is not correctly i.e. your first initial and surname we will return it to
you for correction.
•
Submitting your Curriculum Vitae (CV):
• When you submit your application form you’ll receive an automated response acknowledging that
it has arrived with us in our inbox.
• We will then separate your personal details from the form and keep this securely, whilst the
recruiting line manager for the role for which you have applied reviews the rest of your application
(the part from “Your Reasons For Applying” onwards).
• The recruiting line manager will make a decision about whether to invite you to interview you or
not, and only if you are to be invited to interview will your contact details be given to them so that
they can be in touch with you about interview arrangements.
• If you have not heard from us 4 weeks after the closing date for applications then you can presume
that we will not be taking your application further. Please understand that because of the number
of vacancies we handle in the Trust, and the number of applicants we can get for each vacancy, we
are unable to tell applicants individually if they are not being invited to interview.
Our decision making
• The recruiting line manager’s decision to accept or reject your application/CV, to invite you or
not invite you to interview, and subsequently to offer or not offer you employment is final
and by submitting your application/CV you are thereby accepting the Panel’s decision.
• The provision of feedback about your application or interview is entirely at the discretion of
the Panel.
Data Protection
• The National Trust for Scotland respects your privacy and will not disclose your personal data to
any third party without your consent unless legally required. The National Trust for Scotland will
process any personal data that may be collected from you for the purpose of processing your
application and maintaining records. For further information, our full Privacy Policy can be found
on our website www.nts.org.uk. Our legal grounds for processing your personal information are
our legitimate interests and we will retain data regarding your application for; unsuccessful
candidate documents, 6 months from the end of the interview process; Successful candidate
documents, will be retained in the personnel file.
• As an applicant, you have the right under the current Data Protection legislation to request to see
any data we hold about you –
including notes made at shortlisting and interview stages – and we
are obliged by law to provide you with this. (But remember that if we are not pursuing your
application we will have destroyed your WorkForUs! Form and records relating to you.) should
you wish to make a request you must do so in writing to Allan Watson, People Department, The
National Trust for Scotland, Hermiston Quay, 5 Cultins Road, Edinburgh EH11 4DF
• If you are to be invited for interview we are most likely to email you or telephone you.
• If you have access needs to help you attend interview, we are happy to discuss these with you if
you are invited to interview –
so please do let us know.
• Because of the logistics of bringing together the Selection Panel for an interview date, if you are
invited to interview and the date does not suit you we cannot guarantee to be able to offer you an
alternative and your application may then be suspended – you should make every effort to attend
the time and date we offer.
• If you are invited for interview you will be asked to bring (or send):
o Proof of eligibility to work in the UK – usually a UK passport, or UK birth certificate +
National Insurance card/proof – if you cannot provide these then please contact
[email protected] to ask for advice about what proofs we find acceptable
o Proof of the professional and educational qualifications you have stated on your
WorkForUs! form (i.e. original certificates, membership cards etc).
• It is illegal for us to offer employment to anyone who cannot prove to our satisfaction that they
are legally permitted to work in the UK.
• If you are invited to interview you should follow closely the instructions you will be given as some
interviews may also involve tours of sites/offices, practical exercises, presentations etc.
If you are invited for interview
• We want to hear from applicants from a range of different backgrounds and cultures and
encourage diversity across our different teams - in terms of ethnic backgrounds, sexual
orientation, gender identity, people of faith, disabled people and women – and those at the
intersections of these identities.
• We are committed to equality of opportunity and as such it is the policy of the Trust that all
employees and potential employees should be treated equally in relation to employment
opportunities, training, compensation, promotion and all other such conditions regardless of
aged, disability, gender re-assignment, marriage or civil partnership, pregnancy and maternity,
race, religion or belief, sex, or sexual orientation. We implement our policy ensuring that:
o Equality of opportunity is considered an integral part of good recruitment practice and that
all recruiters understand the possible areas where discrimination may occur in the
recruitment process.
o Individuals are considered for employment, training, promotion and transfer on the basis
of their relevant skills, aptitudes, abilities and qualifications.
o Employment practices and procedures are developed and maintained which ensure
equitable treatment for all.
o All employees are encouraged to develop their potential and to use their skills and abilities
to their fullest extent.
• We meet all our legal obligations as laid down in the legislation dealing with equal opportunities.
Microsoft Word format (.doc / .docx) to arrive no later than the closing time and date.
Equal Opportunities Statement
