TRAINING REPORT
3 DAY TRAINING OF TRAINERS ON
PARTICIPATORY PLANNING
July, 18-20, 2016
Rock City Resort - SWAT
Jul 2016,
This training report was made possible with support from the American people through the
U.S. Agency for International Development (USAID). The contents of this report are sole
responsibility of The Trust for Democratic Education and Accountability (TDEA) and do not
necessarily reflect the views of USAID or the U.S. Government.
3
TABLE OF CONTENTS
1. BACKGROUND ............................................................................................................................. 4
2. TRAINING OBJECTIVES ............................................................................................................... 4
3. PARTICIPANTS’ PROFILE ............................................................................................................ 4
4. RESOURCE PERSONS’ PROFILE ................................................................................................ 5
5. VENUE AND DATE ....................................................................................................................... 5
6. PROCEEDINGS ............................................................................................................................. 5
SESSION I: INTRODUCTION TO WORKSHOP AND OBJECTIVES ......................................... 5
SESSION II: PARTICIPATORY DEVELOPMENT AND ITS IMPORTANCE IN LOCAL
GOVERNMENT SYSTEM ................................................................................................................... 6
SESSION III: PROJECT CYCLE ......................................................................................................... 6
SESSION IV: PARTICIPATORY PLANNING .................................................................................. 6
SESSION V: SOCIAL MOBILIZATION FOR PARTICIPATORY DEVELOPMENT .................... 7
RECAP .................................................................................................................................................. 7
SESSION VI: COUNCIL MEETING FOR PRIORITIZATION RANKING .................................... 7
SESSION VII: ROLE OF COUNCILORS – DISTRICT, TEHSIL AND VILLAGE LEVEL ............ 7
SESSION VIII: TYPES OF DEVELOPMENT SCHEMES ................................................................. 7
SESSION IX: MONITORING OF DEVELOPMENT SCHEMES ..................................................... 8
RECAP .................................................................................................................................................. 8
MOCK EXERCISE ............................................................................................................................... 8
TRAINING EVALUATION AND POST-TEST ................................................................................ 9
CERTIFICATE DISTRIBUTION AND CLOSING ........................................................................................................... 9
7. TRAINING EVALUATION ............................................................................................................. 9
A) Pre-Training Assessment of the Participants: ............................................................................. 9
B) Post-Training Assessment of the Participants: ............................................................................ 9
8. LESSONS LEARNT AND BEST PRACTICES: ............................................................................ 11
9. RECOMMENDATIONS .............................................................................................................. 11
ANNEXES ......................................................................................................................................... 11
ANNEX II: PARTICIPANTS’ LIST.................................................................................................... 12
4
1. BACKGROUND
The three day training titled “Training of Trainers” on Participatory Planning’ for Cycle 10 “Enhancing
the Capacity of Elected Representatives and Strengthening Citizens’ Engagement for Transparent,
Responsive, Efficient and Accountable Local Governments” with an objective to build the capacity of
Master Trainers from eight implementing partners was held at Rock City Resort - SWAT from 18
th
–
20
th
Jul, 2016. A total of 27 participants from eight organizations [See Annex i for list of organizations]
participated in this training.
The purpose of this training was to train participants on the concept of Participatory Planning and
Development and its role in the local government system. Training included various topics such as
Participatory Development, Participatory Planning, Role of Local Government Representatives and
various skills and traits required for effective participatory planning.
The training methodology was interactive as the trainers ensured that knowledge was not only
disseminated but accurately perceived and understood by the participants. And in order to ensure this,
trainers engaged participants in discussions and kept the forum open for feedback, queries and
suggestions. These discussions and interactive sessions were supported through training material such
as pre and post-test, power point presentations and handouts on participatory planning.
2. TRAINING OBJECTIVES
The objectives of this three-day training were as follows:
- To increase the understanding of participants on Participatory Development and its importance
in Local Government System through training sessions
- To educate the participants about the current project cycle and to educate them about
Councilors’ role in each step of project cycle through training sessions and discussions with
support of relevant material;
- To enhance the understanding of participants through training sessions and discussions on the
concept of participatory planning for Development schemes;
- To prepare the participants for upcoming trainings of 14,000 councilors in KPK through mock
sessions with the support of relevant case studies and pre and post-tests
3. PARTICIPANTS’ PROFILE
The training participants included staff members of implementing partners and local government
representatives. Total number of participants was 27 (males: 23; females: 4) who belonged to eight
partner organizations (see Annex ii for list of participants).
5
4. RESOURCE PERSONS’ PROFILE
The team which delivered sessions during the training comprised of 2 internal experts from Capacity
Building Team - Citizens’ Voice Project. Given below is a brief description of the trainers along with
their sessions conducted by them (See Annex iii for detailed agenda).
5. VENUE AND DATE
The training was organized at Rock City Resort - SWAT from 18
th
– 20
th
Jul, 2016.
6. PROCEEDINGS
DAY 01
SESSION I: INTRODUCTION TO WORKSHOP AND OBJECTIVES
The training began with recitations of Holy Quran and Bible keeping in view the diversity of group. It
was formally initiated by Mobeen Ajaib – Assistant Manager Capacity Building who shared the
objectives of training. Ubaid Ullah Chaudhary – Director CVP warmly welcomed the participants,
thanked them for sparing time to attend these sessions, delivered the welcome note and invited Mr.
Shahid Fayaz – CEO-TDEA to deliver the inaugural note. Moving on, CVP’s introduction was shared by
Mobeen Ajaib who divided the participants into two groups and the group for participatory planning
#
Name
Designation
Session title
1
Mobeen Ajaib
Assistant
Manager
Capacity Building
1. Welcome Address and setting the stage
2. Participatory Development and its
importance in Local Government Systems
3. Project Cycle
4. Participatory Planning
5.
Social Mobilization for Participatory
Development
6. Role of Councillors – District, Tehsil and
Village Level
7. Monitoring of Development Schemes
8. Facilitation Skills
9. Mock Sessions
2
Nazar Abbas Naqvi
Manager
Capacity Building
1. Council Meeting for Prioritization
Ranking
2. Types of Development Schemes
3. Mock Sessions
6
discussed the agenda and set the norms of trainings in detail. She also asked participants to share their
expectations and fears regarding training. Pre-training assessment test was taken from the participants.
Training norms were set with consensus from the participants. These were as follows:
- Participants respect each other’s’ point of view
- Respect the diversity in the group
- Ensure daily attendance as per schedule
- Put cell phones on silent
- All participants actively participate in discussion
- Avoid discussion with each other
- Be careful about social and gender sensitivity
- No pen tick tick
SESSION II: PARTICIPATORY DEVELOPMENT AND ITS IMPORTANCE IN
LOCAL GOVERNMENT SYSTEM
In this session participants were introduced to the core concepts of development, local government
system and participatory development. The discussion revolved around participatory development and
its importance and role in the local government system. Participants were engaged in group work
where all participants were divided into four groups and they were assigned a case study of Lodhran
Pilot Project. All the groups were also given some questions regarding the case and they were asked to
deliver their findings and answers through presentations. Participants successfully delivered the
presentations which were followed by a detailed discussion for further clarity of the subject matter.
Through this interactive session and group work, it was showcased that participatory approach
achieves sustainability and efficacy when people are completely involved in the process.
SESSION III: PROJECT CYCLE
Project cycle was explained with the help of presentations and the trainer focused on 4 phases of the
current cycle. Detailed discussion was held on each phase and queries of participants were answered.
Moreover this session also had a brief discussion on the role of counselors and locally elected
representatives at village council level.
SESSION IV: PARTICIPATORY PLANNING
The session began with an overview of participatory planning and the importance of participatory
planning. The session also had group work where participants were divided into four groups and each
group was assigned various elements of the participatory planning cycle. The groups presented their
ideas on the process of the assigned elements and the session concluded with a detailed discussion on
the process and steps of participatory planning.
7
SESSION V: SOCIAL MOBILIZATION FOR PARTICIPATORY DEVELOPMENT
The session on social mobilization for participatory development was one of the most interactive and
discussion oriented sessions during the training and it began with a brief overview of social
mobilization. Participants were asked about their opinion on social mobilization and how it is carried
out. The need and importance of social mobilization was discussed by the trainer and after taking
participants’ opinion, trainer shared some useful methods of social mobilization. Moreover the
challenges which arise during social mobilization were also discussed and remedial steps for these
challenges were also shared with participants. Lastly the role of counselors as social mobilizers was
discussed and some reflection was thrown on how counselors can carry out social mobilization for
participatory development.
DAY 02
RECAP
Day 2 started off with previous day’s recap, participants were asked to share the learning of first day.
Participants were divided into two groups and were asked to question each other on the learning of
day one. For this process, scores were noted and at the end of the exercise, correct answers were
shared by the trainer and participants’ efforts were appreciated. Participants also provided feedback on
training contents, training delivery. They appreciated that contents were in line with their project
activities and easy to understand and they liked the training methodology.
SESSION VI: COUNCIL MEETING FOR PRIORITIZATION RANKING
In this session an overview of prioritization was given to participants and details of why prioritization is
important and how it is carried were discussed. The participants were oriented on the process of
prioritization and the major steps involved in this process. Moreover the challenges of prioritization
ranking were also discussed and suggestions were made to overcome the challenges. The trainer also
reflected on the process of council meetings for prioritization ranking and how they are conducted.
SESSION VII: ROLE OF COUNCILORS – DISTRICT, TEHSIL AND VILLAGE
LEVEL
This session included group work and discussion where the participants were divided into three groups
and they were provided with three different handouts on the role of counselors at district level, tehsil
level and village level. All the groups presented the roles and process with regards to these three tiers
and the presentations were followed by a detailed briefing and discussion by the trainer on roles of
counselors at these three levels.
SESSION VIII: TYPES OF DEVELOPMENT SCHEMES
In this session participants were introduced to the BDD4 Form and analysis was presented on the
purpose and usefulness of this form and how it can be used. The twelve parts of this form were
8
elaborated in detail and this elaboration was followed by a detailed discussion. Later on, all the
development schemes being carried out at district level, village level and village-neighborhood council
level in KPK were discussed.
SESSION IX: MONITORING OF DEVELOPMENT SCHEMES
Monitoring of development schemes is crucial to their successful implementation hence the participants
were briefed on what is monitoring and how it is carried out. A lot of discussion was carried out on
the importance of monitoring and consequences faced if monitoring is not done appropriately. Similarly
participants were briefed on monitoring committees operating in KPK and a reflection was shared with
regards to their objectives and roles & responsibilities. Moreover the process of monitoring was
discussed in details and some do’s and don’ts of monitoring were discussed with participants. In the end
a monitoring report template was shared with the participants and their queries about the topic were
addressed.
SESSION X: FACILITATION SKILS
This session was focused on the facilitation skills which are required by the participants and detailed
briefing was given by the trainer on how sessions are to be facilitated and what are the do’s and don’ts
of facilitation.
PRACTICAL EXERCISE: PREPERATION FOR MOCK EXERCISE
In this session participants were assigned different topics and were asked to prepare their
presentations on the assigned topics. Participants were also given relevant material to help them in
preparation and the day was called off.
DAY:
03
RECAP
Day 3 started off with an open discussion forum with a focus on previous day’s recap; participants were
asked to share the learning of previous two days. Participants also provided feedback on training
contents, training delivery.
MOCK EXERCISE
All the participants presented their views and understanding on the assigned topics and they also
shared their ideas for improvement. Later on the forum was opened for question and answers. The
trainers were asked about their strengths and areas of improvements. The audience were asked to
provide their input how the trainer performed. After the mock sessions, the facilitators/trainers
provided their detailed input/feedback and shared the process for improvement. During this session,
three participants could not qualify for the awards however they were given a second chance to
present again. Two out of three participants presented and qualified for the award but the third
participant did not present hence he was disqualified.
9
TRAINING EVALUATION AND POST-TEST
At the end of the training, participants were given workshop evaluation forms and trainer’s evaluation
forms to share their feedback. In addition a post-training assessment test was also conducted to help
gauge the perceived change in knowledge by the participants at the end of the training.
CERTIFICATE DISTRIBUTION AND CLOSING
Closing ceremony of the training was led by Mr. Jamil Hussain, Chief of Party. The ceremony was
initiated with a note of thanks and he addressed the participants and asked about their learning
experience and distributed training certificates. He thanked the participants for their active
participation in the training. He also congratulated them on successful completion of this training
course and hoped that the knowledge gained would help the implementing partners in effective and
efficient implementation of the activities.
7. TRAINING EVALUATION
The participants showed an improvement in their level of knowledge.
A) Pre-Training Assessment of the Participants:
In the pre-test, two participants scored 10, seven participants scored 9, two participants
scored, eight participants scored 7, five participants scored 6 and two participants scored 5
out of 10 marks.
B) Post-Training Assessment of the Participants:
In post-test, fourteen participants scored 10, eight participants scored 9, two participants
scored 8, one participant scored 7 marks and one participant did not qualify for the award
hence he did not take the post-test.
8
9
6
9
7
9
5
7 7
9 9
7 7
6
9
7
8
6
5
9
6 6
7 7
10 10
9
10
8
10 10
9
8
9 9 9
10
0
10 10
9 9
10 10 10 10
7
10 10
9
10 10
0
2
4
6
8
10
12
Zil-e-Huma Durrani
Jamil Ahmed
Muhammad Taj
Jamil Ahmad
Mian Khan Abbasi
Rehana Niamat
Dr. Abrar Ahmad
Mazhar Ul Ghani
Mehreen Siddiqui
Riaz Khan
Muhammad Samiullah
Shad Muhammad
Muhammad Zia
Assad Hussain
Syed Iftekhar Hussain
Fakhar-E-Alam Khan
Mohammad Suleman…
Seema Aziz
Latifullah
Muhammad Naeem
Usman Ali
Yaser Muhammad
Muhammad Jamal…
Maqsood Aalam…
Syed Waqar Hussain…
Latif Ahmad
Shah Nawaz Khan
Pre & Post Test Results
Pre-test Post-test
10
END OF WORKSHOP EVALUATION BY PARTICIPANTS
At the end of the training, feedback from participants was collected regarding training contents and
trainer’s evaluation. 27 participants provided feedback by using two forms, i.e. trainer’s evaluation form
and training evaluation form. A rating scale comprising of five scales (Strongly agree, Agree, Neutral,
Disagree and Strongly disagree) was used to evaluate various aspects of training and trainer.
TRAINING EVALUATION:
With regards to training, participants shared that training was very helpful and the content and
exercises used in training helped them understand the topic and its significance. Participants found the
training material to be very helpful and shared that presentations were very easy to understand because
simple and easy terminologies were used in the material. Other factors such as time division and topics
covered in during the training were well-received by the participants. (See Annex iv Training Evaluation
form)
TRAINER’S EVALUATION:
The general feedback of participants about trainer was very positive as majority of the participants fully
agreed and were appreciative of trainer’s level of knowledge, style and presentation, preparation and
research about the topics and the efficient use of training material. Moreover participants also admired
that trainer engaged participants in discussions and encouraged them to raise questions and not only
this, his/her overall behavior towards participants was also good which made it easy for them to learn
and understand. While sharing their opinion, participants said that all the sessions were informative and
relevant to their area of interest; some participants also shared suggestions to improve such as more
time and flexibility to be given to participants during mock sessions. (See Annex v Trainer Evaluation
0
2
4
6
8
10
12
14
16
18
Strongly agree
Agree
Neutral
Disagree
Strongly disagree
11
form)
8. LESSONS LEARNT AND BEST PRACTICES:
- The changes in the format of the workshop helped keep it moving smoothly. More interactive
sessions and practical exercises were ensured by the trainers, which helped participants underrate
the training contents.
- As the TOT was individual activity, few of the session took more time than allocated. If next time
such activity will be planned more time should be allocated to practical sessions.
9. RECOMMENDATIONS
- Participatory planning steps should be shared in details with more examples from KP.
ANNEXES
ANNEX I: LIST OF ORGANIZATIONS
1. Centre for Governance and Public Accountability (CGPA)
2. Empowerment Thru Creative Integration (ECI)
3. The Federation for Environment, Education, Development & Equal Rights (FEEDER)
4. Omar Asghar Khan Development Foundation (OAKDF)
5. People Empowerment & Consulting Enterprise (PEACE)
6. Society for Human and Institutional Development (SHID)
7. Human Integrated Development Organization (HIDO)
8. Step Towards Empowerment of Pupil (STEP)
0
2
4
6
8
10
12
14
16
18
20
Trainer Evaluation
Strongly agree Agree Neutral Disagree Strongly disagree
12
ANNEX II: PARTICIPANTS’ LIST
#
Name
Designation
Organization
Contact
E-Mail
1
Zil-e-Huma
Durrani
Project Manager
Centre for Governance
and Public Accountability
(CGPA)
0345-
9549156
zhuma@c-gpa.org
2
Jamil
Ahmed
Master Trainer
Centre for Governance
and Public Accountability
(CGPA)
0301-
5059224
Jamil_aries@yahoo.com
3
Muhammad
Taj
Master Trainer
Centre for Governance
and Public Accountability
(CGPA)
0313-
0113370
N/A
4
Jamil
Ahmad
Master Trainer
Empowerment Thru
Creative Integration
(ECI)
0345-
9622635
N/A
5
Mian Khan
Abbasi
Master Trainer
Empowerment Thru
Creative Integration
(ECI)
001-
8145969
badbaan@gmail.com
6
Rehana
Niamat
Manager Project
Empowerment Thru
Creative Integration
(ECI)
0333-
9257415
7
Dr. Abrar
Ahmad
Manager Project
The Federation for
Environment, Education,
Development & Equal
Rights (FEEDER)
0333-
3530920
8
Mazhar Ul
Ghani
Master Trainer
The Federation for
Environment, Education,
Development & Equal
Rights (FEEDER)
0333-
5061289
ghanimazhar@yahoo.com
9
Mehreen
Siddiqui
Master Trainer
The Federation for
Environment, Education,
Development & Equal
Rights (FEEDER)
0332-
9328283
Mehreensiddique.siddique
@gmail.com
10
Riaz Khan
Project Manager
Omar Asghar Khan
Development
Foundation (OAKDF)
0345-
8509052
11
Muhammad
Samiullah
Master Trainer
Omar Asghar Khan
Development
Foundation (OAKDF)
0333-
9272681
12
Shad
Muhammad
Master Trainer
Omar Asghar Khan
Development
0343-
9526661
N/A
13
Foundation (OAKDF)
13
Muhammad
Zia
Master Trainer
People Empowerment &
Consulting Enterprise
(PEACE)
0300-
9022074
Zia_ziie@yahoo.com
14
Assad
Hussain
Master Trainer
People Empowerment &
Consulting Enterprise
(PEACE)
0300-
8305110
asadmardan@gmail.com
15
Syed
Iftekhar
Hussain
Program Manager
People Empowerment &
Consulting Enterprise
(PEACE)
0333-
9170760
16
Fakhar-E-
Alam Khan
Project Manager
Society for Human and
Institutional
Development (SHID)
0333-
9226576
ffalam@gmail.com
17
Mohammad
Suleman
Khan
Master Trainer
Society for Human and
Institutional
Development (SHID)
0333-
9103007
18
Seema Aziz
Master Trainer
Society for Human and
Institutional
Development (SHID)
0332-
5029280
19
Latifullah
Project Manager
Human Integrated
Development
Organization (HIDO)
0346-
8981478
20
Muhammad
Naeem
Master Trainer
Human Integrated
Development
Organization (HIDO)
0313-
9400497
Muhammadnaeem1972@
gmail.com
21
Usman Ali
Master Trainer
Human Integrated
Development
Organization (HIDO)
0314-
9637818
m
22
Yaser
Muhammad
Master Trainer
Step Towards
Empowerment of Pupil
(STEP)
0321-
5137313
m
23
Muhammad
Jamal Khan
Yousafzai
Master Trainer
Step Towards
Empowerment of Pupil
(STEP)
0340-
0932527
24
Maqsood
Aalam
Usafzai
Project Manager
Step Towards
Empowerment of Pupil
(STEP)
0314-
9136622
Maqsoodusafzai0007@gm
ail.com
14
ANNEX III: AGENDA
Day 01 Topics
9:00 – 9:30 Registration
9:30 – 10:30
Session 1: Welcome & Introduction
(Introduction, Agenda, Norms Setting and Pre-test)
10:30 – 11:30
Session 2: Participatory Development and its importance in Local
Government system
11:30 – 11:45 Tea Break
11:45 – 13:00
Session 3: Project Cycle
13:00 – 14:00
Lunch Break
14:00 – 15:00
Session 4: Participatory Planning
15:00 – 15:30
Tea Break
15:30 – 17:00
Session 5: Social Mobilization for Participatory Development
Day 02
9:00 – 10:00
Recap of DAY I
10.00 – 11:00 Session 6: Council meeting for Prioritization ranking
11:00 – 11:15 Tea Beak
11:15 – 12:15 Session 7: Role of Councilors – District, Tehsil and Village level
12:15 – 13:00
Session 8: Type of development schemes
13:00 – 14:00 Lunch Break
14:00 – 14:45 Session 9: Monitoring of Development schemes
14:45 – 15:15 Session 10: Facilitation skills
15:15 – 15:30 Tea break
15:30 – 17:30
Preparation for mock exercises (Formation of teams, assignment
of topics and preparation for exercise)
Day 03
25
Syed Waqar
Hussain
Gilani
Project Manager
Centre for Governance
and Public Accountability
(CGPA)
0334-
1771717
Waqargilani[email protected]
m
26
Latif Ahmad
Master Trainer
Centre for Governance
and Public Accountability
(CGPA)
0345-
9004057
latifcdc@yahoo.com
27
Shah Nawaz
Khan
Master Trainer
Centre for Governance
and Public Accountability
(CGPA)
0333-
9121737
Snkhan_pk@yahoo.com
15
9:00 – 9:15 Recap of DAY II
10:00 – 03:30 Mock Session/Presentations
03:30 – 04:00
Closing ceremony
• Post-test, Training Evaluation and Award of certificates
ANNEX V: TRAINING EVALUATION
Participatory Planning
#
Training evaluation
Strongly
Agree
Agree
Neutral
Disagree
Strongly
disagree
1
Over All training was good
9
16
2
Exercises/Activities are fruitfull
15
10
1
3
Presentation easy to understand
15
10
4
Participant handbook
understandable
7
13
1
4
5
Time for session is appropriate
10
7
6
3
6
All topics covered
8
17
7
Easy language in Handbook
9
12
3
1
8
Break time was given as per agenda
10
14
1
16
ANNEX V: TRAINER EVALUATION
Trainer: Mobeen Ajaib Date of ToT: July 17-20, 2016
#
Facilitator Skills
Strongly
Agree
Agree
Neutral
Disagree
1
Trainer knowledge
12
13
2
Good facilitation skills
14
11
3
Engaged all participants
17
8
4
Attitude
14
7
4
5
Well prepared
14
10
1
6
Learnt a lot from activities
17
6
2
7
Used handbook, flipcharts and white board
11
8
2
8
Relevant examples
13
12
9
Voice and control was good
19
6
10
Appreciated questioning
16
8
