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1000 19th Street | Virginia Beach, VA | 23451-5674 | Phone (757) 385-2000 | Fax (757) 437-2077
Distinctive Gourmet, a division of Boston Culinary Group, Inc., has exclusive food and beverage distribution
rights within the Virginia Beach Convention Center. Food and Beverage Sampling is not permitted without express
permission from the Virginia Beach Convention Center through use of this form. Exhibitor activity is evaluated for
approval to SAMPLE food or beverage products with written authorization ONLY as referenced in section 51E of
the Virginia Beach Convention Center User’s Guide.
Booth Activity– please check all that apply: Selections are subject to approval (see conditions below)
____ Sampling of a gift– packaged food for off premises consumption
being sold onsite.
____ Sampling of food and beverage product from a food service appliance or cookbook.
____ Sampling food and beverage items used as traffic promoters.
____ Sampling of food and beverage product for the purpose of product promotion with no onsite sales.
If sampling of product is approved, the following conditions apply:
1. Items dispensed are limited to the products manufactured or processed by the exhibition firm and must be
related to the theme of the show.
2. All items distributed are limited to sample sizes:
a. Beverages limited to a maximum of 3oz containers
b. Food items limited to “Bite size” (1oz or less)
3. Use of cooking equipment must have prior approval of the Virginia Beach Convention Center (“VBCC”)
Management. Activity is subject to permit requirement from the Virginia Beach Fire Department, applicable
fee will apply. Contact the Fire Marshal’s office at 757-385-1089. A copy must be filed with VBCC .
4. Serving of foods prepared onsite must have prior approval of the VBCC Management. Activity is subject to
permit requirement from the Virginia Department of Health, applicable fee will apply. Contact the Heath
Department’s office at 757-518-2646. A copy must be filed with VBCC and Distinctive Gourmet.
5. Standard fees for storage, handling, delivery, etc. will be charged where applicable.
6. Food and beverage items used as traffic promoters (coffee, bottled waters, popcorn, sodas, etc.) MUST be
purchased from Distinctive Gourmet. Please contact the Distinctive Gourmet Catering office at 757-385-2015.
8. Styrofoam and other plastic service pieces are prohibited. Service ware must be degradable.
9. The VBCC reserves right to assess a fee on trash removal.
10. State law regulates the sampling and distribution of alcoholic beverages. All alcohol must be purchased
through and served by Distinctive Gourmet, a Division of Boston Culinary Group, Inc. the VBCC’s exclusive
food service
provider.
FOOD SAMPLING FORM
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The applicant named below acknowledges they have sole responsibility for use, service, and disposition of
such items in compliance with all applicable laws. Accordingly, the applicant agrees to indemnify and forever holds
Distinctive Gourmet, Virginia Beach Convention Center, City of Virginia Beach and its agents from all liabilities,
damages, losses, costs or expenses resulting directly or indirectly from their use distribution or other dispensed
food and beverage items.
Name of Event: __________________________________________ Event Date: __________________________________
Company Name: _________________________________________ Booth #:______________________________________
Telephone: __________________________ On Site Contact:_______________________________________
Signature: ______________________________________ Fax #: _______________________________ Email: __________________________
*Product(s) to be sampled: _________________________________________________________________________________________
*Product(s) to be sold onsite:_______________________________________________________________________________________
Size of portion: _______________________________________ Quantity (Total samples distributed): ___________________________
*Attach photo if available, describe below
If you have not received a response with in 5 business days please call 757-385-2000.
PLEASE RETURN TO VBCC BY FAX OR MAIL NO LATER THAN TWO (2) WEEKS PRIOR TO THE START OF THE EVENT.
All samples/onsite items for sale must receive prior approval by the Virginia Beach Convention Center.
Approved by VBCC Manager
Approved by Distinctive Gourmet Manager
DATE
DATE
FOOD SAMPLING FORM
1000 19th Street | Virginia Beach, VA | 23451-5674 | Phone (757) 385-2000 | Fax (757) 437-2077
Due to VBCC’s continuous efforts to reduce waste, please describe in full what your
product is and how you plan to distribute and dispose of waste in the space below.
