Redefining Print Management
YSoft SafeQ
YSoft SafeQ Solution Overview
YSoft SafeQ is a comprehensive print management software solution designed for the enterprise
to reduce the cost of print services, improve productivity and increase document security.
With the ability to track and account for every print, copy, and scan, you have the data you need
to understand your current costs and print behavior. The tools help you create and enforce print
policies that will reduce these costs.
Secure authentication reduces the risks associated with documents abandoned in output trays
or picked up by the wrong person.
Securely scanning documents to pre-dened locations increases employee productivity.
You can also securely support printing from mobile devices making employees more productive
no matter where they are.
Monitoring your print environment is made easy with YSoft SafeQ. Comprehensive reports,
and a centralized, web-based dashboard streamlines print system management.
YSoft SafeQ Suite Feature Summary
Authentication
Secure access to MFD and documents
Authorize users via card, PIN, username/password or combination
Protect against unauthorized users
Assign print, copy, scan rights
Rule-Based Printing
Cost savings by enforced print governance (color to b/w, simplex to duplex,
most economical printer, etc.)
Notications if the user does not comply to a set of rules
Print Roaming
Print securely to any MFD in your print environment
Scalable to business needs from one ofce to multiple continents
Jobs print when user authenticates
Mobile Print
Supports printing directly from iOS and Mac devices; supports sending jobs via web
or email to the MFD
Anonymous guest printing
Automatic format conversion (JPG, PDF, DOC, PPT, XLS, PNG)
Scan Management
One click secure scanning
Scan to email, home folder or predetermined location via scripts
Integration into existing business processes
Credit and Billing
Individual or group accounts
Price lists and cost centers
Supports pay for services
Reporting
Predened or custom management reports
Executive reports & green reports
CRS reports utilizing OLAP cubes and long term trend analysis
www.ysoft.com
Meeting Your Print Services Challenges
YSoft SafeQ Workflow At A Glance
Credit and Billing
Rule Based Printing
Authentication
Reporting
Print Roaming
Mobile Print
Scan Management
Reporting
Reduce Costs
How many prints, copies and scans are made
and what is the cost?
Increase Productivity
Are employees efcient and productive
using our MFDs and networked printers?
Improve Document Security
Who is printing or scanning which documents
and are they secure?
YSoft SafeQ Suite
• Print Roaming
• Rule-Based Printing
• Scan Management
• Reporting
YSoft SafeQ Suite
• Authentication
• Print Roaming
• Scan Management
• Mobile Print
YSoft SafeQ Suite
• Authentication
• Scan Management
• Reporting
Economic Considerations
• What are your organization’s policies on the use of printers, copiers,
and multifunction printers?
• What is your current budget for document production? Is this really a budget,
or simply your current costs?
• Which services and users are responsible for these costs?
• How do you know if the prints and copies employees make are for their work tasks
or for their own personal use?
• How do you prevent wasted paper from accumulating in the trash bins near printers and
copiers?
• What are your policies for preventing paper from being wasted when users make
prints and copies?
Productivity Considerations
• What is the process for scanning documents? How do users retrieve their scans?
• How do you support BYOD, mobile, remote and guest printing?
Security Considerations
• What are the policies on the use of MFDs?
• What happens to documents that are printed but not collected from the printer?
• How do you ensure that scanned documents are securely delivered and can be tracked?
• How would your business be affected if a condential document were to fall into
the wrong hands?
IT Considerations
• If YSoft SafeQ requires only 10 minutes per user to acquire the necessary skills,
would that be acceptable?
• Did you know that we can install YSoft SafeQ for you? Would that be more convenient
than installing it yourself?
• How do you manage all the different brands of printers, MFDs and print drivers?
• Do you use ID cards or badges to access buildings, for meals or for other
authentication purposes?
• How do you plan to handle your organization’s future printing needs as your business grows,
increases employees, and ofce space expands?
Your Print Management Decision Guide
Today’s Business Challenges
Today’s business challenges include reducing costs, improving productivity and increasing
document security. These challenges are even more prevalent in managing enterprise print
services. Do you know?
• How many prints, copies and scans are made and their costs?
• Who is printing, where and is it secure?
• Are employees efcient and productive using your multifunction devices?
YSoft SafeQ can help.
Reducing Costs by About 30%
“Thanks to the optimization of the print
environment with YSoft SafeQ, we succeeded
in lowering our costs for printing, copying
and scanning by about 30%.
And because we also replaced inefcient,
old equipment with new MFDs, we will see
more savings over the next ve years.
With these signicant cost reductions,
we expect to achieve ROI within two years.”
Pavol Bonotka
Česká pojištovna, a.s.
(Czech insurance company)
www.ysoft.com
Y Soft Corporation, a.s.
Technology Park,
Technická 2948/13
616 00 Brno
Czech Republic
info@ysoft.com
Y Soft North America, Inc.
Grapevine, TX
info.na@ysoft.com
Y Soft Latin America
Coral Gables, FL
info.la@ysoft.com
Y Soft Australia Pty Ltd.
Killarney Heights, NSW
info.ap@ysoft.com
Y Soft Magyarország Kft.
Budapest
info@ysoft.hu
Y Soft Middle East
Dubai
info@ysoft.com
Y Soft France SARL
La Garenne-Colombes
info.france@ysoft.com
Y Soft Israel Ltd.
Tel Aviv
info-israel@ysoft.com
Y Soft Japan Ltd.
Hyogo
info.jp@ysoft.com
Y Soft Asia Pacific Pte. Ltd.
Singapore
info.sg@ysoft.com
Contact Us
As an authorized Y Soft Partner, we are certied to design
and deploy YSoft SafeQ solutions, services and support.
Getting started
with YSoft SafeQ is easy.
1. Comprehensive review of customer requirements:
Complete the automated customer requirements document.
2. Demonstration and or review of the YSoft SafeQ solution: Request a live demo.
3. Proof of Concept (as required): Test drive YSoft SafeQ for two weeks on 3-5 MFDs.
4. Pricing and Proposal Review: Review pricing, ROI, and customer requirements.
5. Statement of Work or Customer Acceptance Review: Review the implementation plan
and acceptance criteria.
