Outlook Mac Mail
Cheat Sheet
Organize your Inbox
See only your Unread messages.
Sort and group messages. Turn
on Conversations and Focused
Inbox.
Switch between Focused and
Other inbox.
Tag messages with categories.
Set a Reminder on a message.
Turn on Focused Inbox to see mail that
matters most to you.
Find specific messages Train your Focused Inbox
To close the Search
results, select Close
Search.
Select the Focused or Other tab, and then right-click the
message you want to move.
For instance, from
Focused, choose Move
to Other or Always
Move to Other.
© 2017 Microsoft Corporation. All rights reserved. Page 1 of 2
Group messages by conversation.
Messages are grouped by subject.
Enter a word or words to search for in the Search box. Select a
keyword or press Enter.
Outlook Mac Mail
Cheat Sheet
© 2017 Microsoft Corporation. All rights reserved. Page 2 of 2
Select Outlook > Preferences… > Signatures.
Automate actions with Rules Attach a link to a file in a message
Select Organize > Rules
to create and edit Rules
to perform actions
automatically on
incoming or outgoing
messages.
Select Attach File to
include a link to a file
you’ve stored in
OneDrive or SharePoint.
Select the arrow next to
the file name to set file
permissions.
Create a signature
Select Tools > Out of Office….
Set an Out of Office notification
More info
Keyboard shortcuts
Go to Calendar
⌘
+2 Attach file to message ⌘+E
Go to Mail
⌘
+1 Previous/next message Up / Down keys
Reply
⌘
+R Move to folder ⌘+Shift+M
Reply All
⌘
+Shift+R Search current folder ⌘+Option+F
Flag for follow up
⌘
+= Send/Receive ⌘+K
More keyboard shortcuts:
https://go.microsoft.com/fwlink/?linkid=864503
Outlook for Web Help,
https://go.microsoft.com/fwlink/?linkid=864505
Differences between desktop, online, and mobile,
https://go.microsoft.com/fwlink/?linkid=864504
