BASIC FETAL DEATH
REGISTRATION
FOR FUNERAL HOMES
Step 2: Click Yes to agree
to the terms and
conditions and gain access
to TxEVER.
Step 7: Select Fetal
Death Module Tab
Step 8: Click the dropdown
arrow next to “FUNCTION”
to be taken to the
Demographic Data Entry
Step 9: Select “Demographic
Data Entry” to start, locate,
search, save or reject a
record from your work queue.
Helpful Tip: Click
“Show dashboard” for a
list of different statuses
regarding existing
records
Helpful Tip: Click on Dashboard filters
to see a dropdown of record options
like “Records not filed within 5 days of
birth”, “Record Returned for Correction
from the Sate”, and “All Unresolved”.
Step 10: Click new record icon in
upper left-hand corner to start a
new record
Step 11:
Answer
questions 1-4
Step 12: Enter calculated or
estimated gestational age. This
field will only appear if questions
1-3 are answered “no” and the
APGAR score is 0.
Step 13:
Click “OK”
Helpful Tip: If answers to questions 1-4
on top qualifies it as a fetal death, the
bottom fields will open: white -> yellow,
once you click “OK”.
Helpful Tip: If answers to
questions 1-4 does not
qualify it as a fetal death, you
will receive this notice. A birth
and death record will need to
be filed for the deceased
infant.
Step 14: Fill-out
General, Fetus and
Mother Fields.
Fields with a red
asterisk are
required.
Step 15: Click
“Find Record”
Step 16: Click
“OK” to create a
new record
Step 17: Fill-out
Demographic tab
Helpful Tip: Only the medical certifier
can fill-out the first 11 tabs.
Demographic tab
continued…
Step 18: Next designate
the medical certifier by
clicking “Medical
Designation” in the Record
drop-down menu
Step 19: Enter the
Certifier Type
Step 20: Enter searchable data;
facility name and/or name of
certifier and/or license number
Step 21:
Click “Search”
Step 22: Select
certifier in table
Step 23: Click
“Designate”
From the Medical Certifier Side
• The medical certifier will login to TxEVER, open the fetal death
record, accept designation, fill-out the remaining tabs, then
certify the record.
o Fetal Death -> “Show Dashboard” -> All Unresolved work queue filter -> select
record designated to you -> accept ownership of record -> fill-out remaining tabs
-> certify record
Step 24: Once the certifier has filled
out the remaining tabs and certified
the record, the funeral home will verify
the record. To verify: Select “verify”
under the record-drop down menu.
Recommended: Click
“Preview” to open a
printable screen for
the abstract of the
fetal death record.
Step 25: Click
“Verification” when you
are ready to certify the
record.
Step 26: Read and
check box
Step 27: Enter pin
number. (Same pin
number used for death
registration)
Step 28:
Click “Ok”
Step 29:
Click “Yes”
Step 30: Click
“OK”
Helpful Tip: Make sure to review all
of your inputs before releasing. The
only way to make a correction after
releasing is through an amendment.
Step 31: Click the
record drop-down
menu, then click
“Release.”
Step 32: Click “Yes”
Who can order fetal death
records?
The family of the deceased fetus or the funeral home can
order the certificate from:
- The state (form on DSHS website that family can mail-in)
- The local registrar in the county where the death occurred
Basic Fetal Death Registration for
Medical Certifiers and Funeral
Homes
• Medical certifiers can create and release fetal death records start
to finish without involvement of a funeral home.
• Funeral homes cannot complete fetal death records independent
of Medical certifiers.
➢ Funeral homes can start fetal death records, but they are limited in what
they can do.
Basic Fetal Death Registration if
Funeral Home Starts Record
1. Funeral home starts record
2. Funeral home fills-out demographic tab
3. Funeral home designates a medical certifier
4. Medical certifier performs data entry and certifies
record
5. Funeral home verifies record (FH cannot verify until
MC certifies record)
6. Funeral home releases record (Medical certifier can
also release record as long as the funeral home has
completed verification).
Basic Fetal Death Registration if
Medical Certifier starts record with
involvement of Funeral Home
1. Medical Certifier starts record and performs data entry
2. Medical Certifier demographically designates Funeral
Home
- Note: Medical certifier cannot click “demographic designation“
if they have already medically certified
3. Medical certifier certifies record
4. Funeral home accepts and verifies record
5. Medical certifier releases record
Basic Fetal Death Registration if
Medical Certifier Starts Fetal Death
Record without involvement of Funeral
Home
1. Medical Certifier starts record and performs data entry
2. Medical certifier certifies record
3. Medical certifier releases record
Statutes and Codes
