Word 2013 Macro Quick Reference Guide
2010, 2014©University of Notre Dame
March 6, 2014
What is a macro?
A macro is a collecon of commands that you can apply with a single click. A macro is a way to automate acons you may perform oen, such as
adding special formang to certain paragraphs or inserng a specic size table into a document.
1. On the Developer tab, in the Code group, click
Record Macro.
Note: If the Developer tab is not on your ribbon:
(1) Go to File > Opons > Customize Ribbon and click the
Developer check box at right.
(2) Click OK.
2. In the Macro name box, type a name for the
macro.
Note: The macro name must begin with a leer and
cannot contain special characters, symbols, or spaces.
3. In the Store macro in box, click the template or
document to store the macro in.
Note: To make your macro available in all documents,
be sure to click Normal.dotm.
4. In the Descripon box, type a descripon of
the macro.
5. At this me you can choose one of three
opons: Begin recording, create a buon or
assign a keystroke.
Record a macro
Opon 1: Begin recording
Opon 2: Create a buon
a. To begin recording the macro without as-
signing it to a buon on the Quick Access
Toolbar or to a shortcut keystroke, click
OK.
b. Perform the acons you want to include in
the macro and then click Stop Recording
(on the Developer tab, in the Code group).
Note: When you record a macro, you can use the mouse
to click commands and opons, but not to select text.
Instead use SHIFT+ arrow keys to manually select text.
To assign the macro to a buon on the Quick
Access Toolbar, do the following:
a. In the Record Macro dialog box, click But-
ton.
b. Under Choose commands from, click the
macro that you will be recording, and then
click Add.
c. Under Customize Quick Access Toolbar,
select the document (or all documents) for
which you want to add the macro to the
Quick Access Toolbar.
Note: To make your macro available in all docu-
ments, select For all documents (default).
d. To customize the buon, click Modify.
e. Under Symbol, click the symbol that you
want to use for your buon.
f. In the Display name box, type the macro
name that you want to display.
g. Click OK twice to begin recording the macro.
h. Perform the acons that you want to in-
clude in the macro. (See Opon 1 note.)
i. To stop recording your acons, click Stop
Recording (on the Developer tab, in the
Code group).
Note: The symbol that you chose is displayed in the
Quick Access Toolbar. The name of the macro is
displayed when you point the mouse at the symbol.
Opon 3: Assign a keyboard shortcut
To assign a keyboard shortcut to the macro,
do the following.
a. In the Record Macro dialog box, click
Keyboard.
b. In the Commands box, click the macro
that you are recording.
c. In the Press new shortcut key box, type
the key sequence that you want.
d. From the Save changes in dropdown,
select the document in which you want to
store the macro.
Note: To make your macro available in all docu-
ments, be sure to click Normal.dotm.
e. Click Assign.
f. Click Close to begin recording the macro.
g. Perform the acons that you want to
include in the macro. (See Opon 1 note.)
h. To stop recording your acons, click Stop
Recording (on the Developer tab, in the
Code group).
Macro Quick Reference Guide (side 2)
Run a macro
If you created the macro with a buon or an as-
signed keystroke, simply click the buon or press
the appropriate key combinaon to run the macro.
If you simply recorded and named your macro, to
run it do the following:
1. On the Developer tab, in the Code group, click
Macros.
2. From the list under Macro name, select (click)
the macro that you want to run.
3. Click Run.
Assign a buon to a macro
1. Go to File > Opons.
2. Click Quick Access Tool Bar.
3. In the Choose commands from dropdown,
choose Macros.
4. Select the macro you want displayed on the
Quick Access Toolbar, then click Add.
Note: If necessary, arrange the order of the buons
in the Customize Quick Access Toolbar area.
5. Click OK.
Edit a macro
Unless you have had some programming experi-
ence using Visual Basic, I would not recommend
eding a macro. However, if it is only to correct
content errors, then do the following:
1. On the Developer tab, click Macros.
2. Select the macro you wish to edit, then click
Edit.
3. Once the change is made, click File and then
click Close and Return to Microso Word. The
changes are saved automacally to the macro.
Assign a keystroke or button to an existing macro
Assign a keystroke to a macro
1. Go to File > Opons.
2. Click Customize Ribbon.
3. Next to Keyboard shortcuts, click Customize.
4. In the Categories list, click Macros.
5. In the Macros list, click the macro that you
want to change.
6. In the Press new shortcut key box, type the
key combinaon that you want to choose.
7. Check below the Current keys box to make
sure that you aren’t assigning a key combi-
naon that has already been assigned (ex:
Currently assigned to: EditCopy).
8. In the Save changes in list, click the opon
that matches where you want to run your
macro.
Note: To make your macro available in all docu-
ments, be sure to click Normal.dotm
9. Click Assign, then Close.
10. Click OK.
